Administrative Assistant - Marketing

About the position

As the Central Marketing Administrative Assistant, you will provide critical support by performing a range of diversified and time-sensitive duties. In this Arden Hills, MN based role you will be a critical partner to 4 central marketing directors in executing the day-to-day business activities both within the organization and with external partners. In this role you'll have the opportunity to think quickly on your feet and proactively manage and prioritize work in an ever-changing business environment. If you strive to provide exceptional support and enjoy problem solving, thinking outside the box, and are excited by change, this is the role for you!

Responsibilities

• Strategically manages interactions and prioritizes people and situations in need of attention.
• Provides proactive and sophisticated calendar management that maintains schedules.
• Coordinates preparation of meeting briefings for key meetings including agenda, meeting materials, key talking points, and research as requested.
• Creates meeting agendas, proactively works with attendees to ensure content and presenters are prepared.
• Coordinates presentations, memos, or other correspondences; proofreads and distributes.
• Coordinates events ranging from small to complex in person, virtual, and hybrid events.
• Manages small projects, processes, and workflows across multiple parties.
• Agile and willing to be pulled into projects outside the immediate job description.
• Arranges complex travel coordinating pre-departure through arrival details.
• Ensures proper documentation and timely submission of all expenses and invoices using Concur.
• Collaborates and partners across other administrative coordinators to aid and provide backup support as needed.
• Creates purchases orders and tracks and maintains purchases and ensures vendors are paid.
• Meet business deadlines which may require occasional working after business hours and/or weekends.
• Onsite presence required at our Arden Hills office on Tuesdays and Wednesdays, with flexibility for additional or alternate days as needed.

Requirements

• 5 or more years of administrative support - including support at the director or above level.
• Advanced proficiency in Microsoft Suite of products (Outlook, Word, PowerPoint, Teams, etc.).
• Prior experience handling confidential data and information.

Benefits

• Medical, dental, vision insurance.
• PTO.
• Life & disability insurance.
• Education assistance.
• 401k.
• Variety of well-being resources.
• Prorated PTO and holiday pay for part-time employees.
• Employee development programs.