Administrative Assistant, Marketing

About the position

Kimley-Horn has a rewarding and challenging opportunity for an Administrative Assistant to join our Marketing department in Houston, TX. The ideal candidate will be proactive, detail-oriented, and have strong organizational skills while displaying the ability to work in a fast-paced environment.

Responsibilities

• Update and maintain project, employee, and client data in Microsoft D365 (marketing database)
• Prepare expense reports and book travel
• Coordinate and arrange meals for special events, rehearsal meetings, presentations, projects, and department luncheons
• Support conference and event planning efforts
• Assist with production of proposals, leave behinds, reports, etc. as needed
• Assist project managers and Marketing Coordinators on a variety of assignments, including gathering resume information and project experience, assisting with complex forms, and gathering/compiling additional materials necessary for marketing proposals
• Help with a wide range of research tasks to assist marketing managers/leaders on various efforts
• Print and bind large, technical documents
• Assist in gathering information from subconsultants and perform some subconsultant coordination duties as directed by the Marketing Coordinator
• Coordinate conference rooms/meetings/staff calendars
• Coordinate and arrange FedEx and courier delivery services
• Assist in Front Desk coverage as needed (Phones, Client interactions, Employee assistance, etc.)
• Additional duties as assigned

Requirements

• Minimum of 2 years' experience in a professional office environment
• Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint
• Detail-oriented
• Strong organizational skills and multi-tasking abilities
• Ability to work under tight deadlines and handle multiple assignments concurrently
• Positive attitude/support mentality
• Team player

Nice-to-haves

• A/E/C (Architecture/Engineering/Construction) industry knowledge or experience