About the position
This is a full-time, fiscal year appointment position, reporting to the Vice President of Communications and Institutional Advancement. The Marketing and Communications Coordinator provides comprehensive administrative and engagement support to the Vice President, along with other Division staff (as needed). Working closely with Marketing and Communications, Institutional Advancement, academics units, and other departments to align efforts with Southwest's overall strategy and branding. This position is responsible for the logistics and coordination of unit meetings, events, internal and external communications, managing outreach and engagement initiatives, and ensuring the efficient operation of the division through high-level coordination and administrative support.
Responsibilities
- Serve as the primary administrative support to the Vice President: managing calendars, meetings, and outreach events (in person and virtual); coordinating travel; and other support as needed.
- Maintain various records, and handle confidential information with discretion.
- Coordinate logistics for internal meetings, including agendas, minutes, and follow-up actions.
- Support budget tracking, expense reimbursements, and procurement of office supplies.
- Assist in the development, scheduling, and production of communication and media materials in alignment with the College's branding and compliance standards.
- Support the creation of marketing memorandums, registration, room reservations, catering, etc.
- Assist with identifying potential success stories and best practices. Give insight to develop content for newsletters, website, etc.
- Create the content for newsletters, reports, and the College website.
- Take photos and videos at events for use in publications and social media, if needed.
- Help identify success stories and best practices for promotional use.
- Plan, co-plan, and attend outreach events that align with the College's mission and initiatives.
- Build and maintain relationships with community organizations and institutional partners.
- Represent the College at community events, using strong networking and engagement skills.
- Coordinate and conduct special projects, workshops, and public-facing events.
- Oversee and maintain divisional performance measures and annual Institutional Effectiveness Reporting.
- Maintain databases, contact lists, and employee records (e.g., leave tracking).
- Assist other Division staff with various administrative functions.
- May supervise student workers/interns, and provide guidance on projects and tasks.
Requirements
- Associate's degree.
- Minimum of two (2) years in communications, social media, or administrative support.
Nice-to-haves
- Bachelor's degree.
