Data & Reporting Specialist

Norwich Public Schools•Norwich, CT

18h•$70,000 - $85,000•Onsite

About The Position

The Data and Reporting Specialist is responsible for maintaining the integrity, accuracy, and organization of Human Resources data and reporting systems for the district. This position oversees position control records, staffing databases, state and federal reporting requirements, and internal data requests. The Specialist ensures timely and accurate entry of personnel information across multiple platforms and provides data support to administrators, Payroll, and district leadership to facilitate informed decision-making and regulatory compliance.

Requirements

Associate’s Degree in Human Resources, Business Administration, Data Management, or related field
Minimum of three (3) years of experience in Human Resources, data management, or administrative systems support or equivalent experience
Demonstrated proficiency in HRIS platforms, database systems, and spreadsheet applications
Strong knowledge of HR information systems and data management processes
Advanced proficiency in Microsoft Excel, Google Sheets, and database applications
Ability to analyze and reconcile data across multiple systems with a high level of accuracy
Strong organizational skills and attention to detail
Ability to manage confidential information with discretion
Ability to prioritize tasks and meet deadlines in a fast-paced office environment

Nice To Haves

Bachelor’s Degree in Human Resources, Business Administration, Data Management, or related field
Experience working in a public school district preferred
Experience with MUNIS and position control is strongly preferred

Responsibilities

Maintain accurate position control and staffing databases by bargaining unit and employee classification
Track approved positions, full-time equivalency (FTE) allocations, and vacancies to support recruitment and budget alignment
Track employment status including tenure requirements and seniority
Enter and update employee data in HR systems including assignments, transfers, leaves, resignations, retirements, and separations
Register certified staff in state reporting systems and maintain current records of assignments and employment status
Prepare and submit required reports, including but not limited to non-certified staff FTE reporting (as of October 1), seniority lists by bargaining unit, and federal EEO-5 reporting
Generate absence and leave usage reports to ensure compliance with district procedures and contractual limits
Maintain and update Frontline system records, including absence adjustments, account creation, and user access modifications
Create and deactivate system accounts for employees and substitutes as employment status changes
Compile and export staff data for evaluation systems, internal reporting, and administrative review
Prepare annual staff communications for distribution, including salary and assignment notices and reasonable assurance letters
Maintain staff directory information and coordinate data exports for district communications
Respond to employment verification requests and internal data inquiries in a timely and professional manner
Compile and provide documentation responsive to Freedom of Information Act (FOIA) requests as assigned
Ensure data accuracy and confidentiality in all personnel records and reports