Executive Administrative Assistant (International Opportunity)

About the position

The Executive Administrative Assistant is responsible for assisting with day-to-day/administrative duties for the hospital.

Responsibilities

• Track and assist with in processing and out-processing personnel (PCS and TDY).
• File and retrieve documents and reference materials.
• Collect data and prepare reports and documents.
• Arrange and co-ordinate meetings and events.
• Record, transcribe and distribute minutes of meetings.
• Monitor, screen, respond to and distribute incoming communications.
• Answer and manage incoming calls.
• Receive and interact with incoming visitors.
• Liaise with internal staff at all levels, while maintaining confidentiality.
• Track and report facility and environmental issues.
• Manage office inventory and equipment by performing consistent stock checks, anticipating needed supplies, placing orders for supplies.
• Schedule maintenance for equipment service and repairs as needed.
• Actively participate in day-to-day office activities, including a variety of meetings and task force groups to improve procedural processes, obtain approvals, and remain abreast of new developments and policy requirements.
• Actively participate in Mass Casualty exercises and events.
• Complete required organizational compliance education, including assigned requirements that are client-specified, for Joint Commission Healthcare Staffing Services certification or other regulatory bodies.
• Undertake additional duties that are not specifically listed above.

Requirements

• Three (3) years’ experience providing administrative support.
• Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite.
• Knowledge of standard office administrative practices and procedures.
• Current American Heart Association Basic Life Support (BLS) certification.
• Associate's degree from an accredited community college in Business, or similar discipline.

Benefits

• Comprehensive and competitive benefits package including medical, dental, vision, and basic life insurance.
• 401k plan.
• Paid time off.
• Annual bonus.