About the position
MMNA is seeking a dynamic individual who thrives on assisting others and driving business strategy to join us as an Executive & Marketing Coordinator. Reporting to the CEO and the VP of Marketing & Chief Marketing Officer, the successful candidate will play a pivotal role in providing comprehensive administrative, clerical, and organizational support to the executive team. Additionally, they will contribute to the operational and strategic goals of the Marketing Department, with a focus on marketing communications, retail marketing, digital initiatives, and administrative functions. As a member of a small team, the successful candidate will be able and wants to jump in where needed, enjoy learning about business operations and have a strong desire to contribute to the Company’s success. This position is instrumental in supporting MMNA's administrative and marketing endeavors, making it a vital role within our organization.
Responsibilities
- Manage CEO, VP Marketing, and Executives' calendars, travel arrangements, and expense reports.
- Support Marketing team with research, memos, data entry, file maintenance, presentations, and project assistance.
- Handle meeting logistics including notices, agendas, materials, and minutes, and maintain documentation in SharePoint.
- Screen mail and visitors for the Marketing team, greet guests, and ensure meeting needs are met.
- Serve as a liaison between the Marketing team and internal/external parties, providing assistance and directing inquiries as needed.
- Coordinate department meetings and events, including venue, vendors, reservations, and supplies.
- Manage multiple priorities, meet deadlines, and deliver high-quality results consistently.
- May perform other duties as assigned.
Requirements
- 2+ years supporting executives or in marketing administration.
- Proficiency in assisting executives and HR with professionalism, accuracy, discretion, and confidentiality.
- Strong organizational skills for managing multiple projects independently.
- Excellent written, oral, and interpersonal communication skills.
- Advanced PC software skills including Word, Excel, Access, and PowerPoint.
- Full-time availability with flexibility for company events and overtime when necessary.
Benefits
- Comprehensive healthcare coverage, including medical, dental, and vision plans.
- Discounted Employee Lease Car program, covering insurance, maintenance, and registration fees, with no down payment or credit check required.
- 401(k) with Company match and annual contributions based on years of service.
- Professional development opportunities, including training, tuition reimbursement, and employee resource groups.
- Up to 30 days of paid time off, including holidays, vacation, and other leave options.
- Hybrid working environment with ~2 days remote, 3 days in-office.
