Executive Assistant / Personal Assistant (Part-Time)

Boost•Torrance, CA

1d•$37 - $45•Hybrid

About The Position

BOOST LLC is a dynamic management consulting firm that offers an array of government-compliant back-office solutions to support our teaming partners within the GovCon space. We are working with our client to find their next highly skilled Executive Assistant / Personal Assistant (Part-Time). Position Summary The Executive Assistant / Personal Assistant (EA/PA) provides trusted, high-level support to the Founder & CEO across both professional and personal domains. This hybrid role ensures the CEOs time, priorities, and focus are protected through proactive coordination, strong organization, and excellent communication. Approximately 50% of the role supports business and executive needs; the remaining 50% supports personal and family logistics. The ideal candidate is calm, proactive, discreet, highly organized, and able to operate independently in a fast-moving environment with shifting priorities. Occasional support may be provided to other executives or team members when bandwidth allows.

Requirements

5+ years of experience as an Executive Assistant and/or Personal Assistant.
Demonstrated ability to manage complex calendars and shifting priorities.
Strong proficiency with Microsoft Office and virtual meeting tools.
Familiarity with Adobe Suite and Canva.
Experience preparing and submitting expense reports.
Excellent communication, organization, and time management skills.
Reliable transportation for errands and onsite days in Torrance/South Bay.
High level of professionalism, maturity, and discretion.
Comfort managing a secure office environment and visitor protocols.

Nice To Haves

Experience in professional services, government adjacent, or security conscious organizations.

Responsibilities

Serve as the CEOs primary gatekeeper, managing access and protecting confidential information.
Manage complex scheduling, meeting coordination, and calendar prioritization.
Plan business travel, itineraries, and related logistics.
Track deadlines, follow-up actions, and high priority deliverables.
Draft correspondence and assist with email triage as requested.
Support internal culture and engagement initiatives in collaboration with HR and the CEO.
Prepare, code, and submit accurate expense reports.
Answer and route incoming calls in a professional manner.
Provide occasional administrative support to other executives or the broader team when bandwidth allows.
Serve as the onsite point of presence for CEO related meetings and scheduled visitors.
Greet and manage visitors while upholding office access and security protocols.
Maintain awareness of who is onsite and ensure a secure professional environment.
Receive, sort, and route physical mail; scan or distribute items as needed.
Conduct light administrative errands (e.g., deposits, materials pickup).
Print and prepare materials for meetings and events.
Ensure the office is tidy, organized, and ready for scheduled use.
Coordinate personal errands, including returns, exchanges, and vendor appointments.
Support family travel planning and itineraries.
Manage scheduling and logistics for childrens activities, sports, appointments, and registrations.
Assist with preparation of materials for school projects.
Maintain family calendars, reminders, important paperwork, and recurring deadlines.
Handle short notice requests in a dynamic household environment.
Complete local errands throughout the South Bay area (reliable transportation required).