HR Coordinator/ Activities Director

About the position

At Llano Nursing & Rehabilitation, our commitment is to provide love, attention, and optimal care one resident at a time. We realize consistently fulfilling this commitment depends on the success of HR professionals like you, who build their careers with us. Together, we’re setting the standard in the delivery of rehabilitation, quality post-acute services, and long-term care. Your talent will make a difference every day and we will make it count for you!

Responsibilities

• Serve as a link between management and team members by handling questions and helping to resolve work-related problems.
• Explain benefits and enrollment process during new hire orientation and open enrollment window.
• Complete I-9 and E-Verify with new hires within the first 3 days of employment.
• Submit and track online applicant background investigation requests to include appropriate state and/or nationwide criminal background checks, OIG checks, EMR checks, license verification, etc.
• Enter missed punches into the time and attendance system daily.
• Close accurate and timely payrolls each pay period. Conduct audits of various payroll, benefits, or other HR programs and recommend any corrective measures.
• Update HRIS database records and process paperwork for new hires, terminations, or other status changes.
• Ensure team member terminations are entered into the HRIS database within 24 hours of the event.
• Conduct new hire orientation. Assist with the recruitment and interview process including running employment ads, planning and attending job fairs/recruiting, and scheduling interviews.
• Ensure all new team members' onboarding paperwork and all other employment and/or verification documents are kept in the appropriate hard copy file and scanned into the HRIS database.
• Review terminations and exercise care that reasons are well documented and are not arbitrary or discriminatory.
• Consult with the Regional HR Manager or Lead HR Director prior to terminations taking place.
• Provide current and prospective team members with information about policies, job duties, working conditions, wages, and benefits.
• Perform difficult duties, including dealing with understaffing, upset employees, explaining company policy, and witnessing disciplinary procedures.
• Ensure that confidentiality is always upheld.
• Pull applicable learning management system completion reports monthly and provide to the Administrator.
• Update daily census and billing set-up.
• Ensure Admission Agreements are signed within 72 hours.
• Manage Therapy Funding Verifications and Trust Fund Management.
• Handle Operations Daily Deposits and Center mail and Resident mail disbursement.
• Communicate with the A/R Specialist, Billing & Collections Specialist, and Medicaid Pending Specialists.
• Coordinate and follow a calendar of activities based on the residents’ recreational needs including arranging, scheduling, and supervising activities.
• Physically transport residents to/from rooms as required and encourage resident participation in activities.
• Responsible for the care, storage, and safekeeping of facility recreational equipment.
• Recruit, select, orient, and supervise activity staff and volunteers in conjunction with the Administrator.
• Record and report resident participation in clinical charts and prepare, review, and update plans for each resident.
• Identify and monitor the social, recreational, and emotional needs of residents through routine interviews, visits, and consultations.
• Ensure established safety rules and regulations are observed at all times.

Requirements

• Must possess Activities Director certification, or be eligible to obtain certification outlined by the state and federal regulation.
• Must be able to relate positively to residents and families and work cooperatively with other employees.
• Must be able to meet all local health regulations, and successfully complete a post-offer health assessment.
• Must have related HR/ Business Office experience at a level necessary to accomplish the job.
• Must have basic knowledge of computers, and skills necessary to accomplish the job.
• Must have knowledge of office machines and equipment and must be able to type at least 45 WPM.

Benefits

• Medical, vision and dental insurance
• Employer-paid life insurance
• Paid time off
• Paid holidays
• Flexible schedule
• Long term growth and advancement opportunities
• And more…