Marketing Academy and Rotational Program Coordinator

About the position

The Marketing Academy and Rotational Program Coordinator plays a dual role in supporting the Marketing Academy Lead and ensuring the smooth execution of both the Marketing Rotational Program and broader Marketing Academy operations. This role requires exceptional organizational, communication, and project coordination skills, with the ability to manage multiple priorities in a fast-paced environment. The ideal candidate is proactive, detail-oriented, and collaborative, with a passion for operational excellence and talent development.

Responsibilities

• Provide high-level administrative support including calendar management, travel coordination, and expense reporting.
• Schedule and manage logistics for internal and external meetings, including agenda preparation, note-taking, and follow-ups.
• Maintain team documents and resources on Microsoft Teams/SharePoint; update organizational charts and distribution lists.
• Manage Purchase Orders through the financial systems, also track payment of invoices as requested.
• Ensure all vendor activities are aligned with Pfizer legal, compliance and regulatory requirements.
• Coordinate with vendors and internal partners to ensure compliance with procurement and legal requirements.
• Support team engagement initiatives such as off-sites, celebrations, and leadership communications.
• Oversee the day-to-day operations of the Marketing Rotational Program, ensuring smooth execution of all activities and initiatives.
• Partner with Marketing Rotational Program Director and Pfizer Recruiting Teams to develop strategic recruitment, hiring, and onboarding processes.
• Assist in recruiting top talent for the program, including attending recruiting conferences/events, coordinating and conducting interviews, managing candidate communications, and facilitating the onboarding process.
• Coordinate and facilitate events such as networking sessions, guest speaker presentations, and team-building activities.
• Prepare reports, surveys and analyze data related to program performance, participant progress, and overall effectiveness.
• Support the continuous design, testing and management of the Marketing Rotational Program AI Portal.
• Assist with onboarding of new Marketing Rotational Program and Marketing Academy colleagues as requested.
• Manage logistics for Marketing Academy initiatives including webinars, skills labs, and community sessions.
• Coordinate invitations, scheduling, space reservations, materials preparation, and participant communications.
• Secure digital support for virtual events (e.g., Teams/Webinars setup, AV coordination).
• Maintain a master calendar of Academy events to support strategic planning.

Requirements

• High School Diploma or GED.
• 4+ years' experience as an executive administrative assistant or coordinator experience.
• Previous experience that demonstrates ability to proactively carry out administrative functions proficiently.
• Excellent attention to detail, time management, organization and prioritization skills.
• Demonstrates strong relationship-building, communication, and interpersonal skills across all organizational levels.
• Self-starter, proactive, solution-seeking attitude.
• Strong verbal and written communication skills.
• Discretion and trustworthiness in dealing with confidential information.
• Proficiency in Microsoft Office Suite; Word, Excel, PowerPoint, Outlook, Teams, and OneNote.
• Ability to use SAP/Ariba/Concur systems.

Nice-to-haves

• Undergraduate degree (BS/BA) or equivalent preferred.
• Demonstrated project management experience preferred.
• Experience supporting internship, university, early career, or employee-related program.
• Demonstrated ability to utilize Pfizer Digital tools (including Co-Pilot, OnMessage, ChatBot) to improve efficiency.

Benefits

• 401(k) plan with Pfizer Matching Contributions.
• Paid vacation, holiday and personal days.
• Paid caregiver/parental and medical leave.
• Health benefits to include medical, prescription drug, dental and vision coverage.