Marketing and Communications Assistant

About the position

Responsible for providing administrative support to a team of marketing and/or communications professionals. Assist with maintaining proposals, presentations and other marketing/communications materials. May coordinate travel, assist with event preparation and logistics. Maintain mailing lists and coordinate direct mail/email activities.

Responsibilities

• Provides marketing administrative support to the marketing and client development staff, to include qualification statements, proposal development forms and presentations formatting; research; vendor/forms preparation; materials gathering and organization; notarization; workshops, events and travel, logistics.
• Responsible for inventory control of client development and company literature for respective division or office.
• Maintains newsletter/direct mail distribution list for the office direct mail and email.
• May generate reports from ProjectXchange, and is a resource to other ProjectXchange users.
• Assist in proposal close-out process.
• Maintain files and records for client development materials, including annual update to master employee resumes, project descriptions and related data for use in proposals and qualifications statements of the company.
• Assists with direct mail activities in conjunction with divisional or office client development specialists responsibilities.
• Follows safety rules, guidelines and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management.
• Be responsible for maintaining quality standards on all projects.

Requirements

• High school diploma or equivalent.
• Minimum 3 years' relevant experience.
• Bachelor's degree in Communications or Marketing preferred.
• Valid driver's license with acceptable violation history.

Benefits

• medical
• dental
• vision
• life insurance
• 401(k) plan
• paid time off
• holidays
• education reimbursement
• various bonus programs