Zach Theaterposted 23 days ago
Full-time • Entry Level
Austin, TX

About the position

At Zach, we believe in the power of light—to spark imagination, illuminate new ideas, and bring people together. As Austin’s leading professional producing theater, we create vibrant, intimate experiences that engage, inspire, and connect our community. We're seeking a collaborative, detail-oriented team player to join our Marketing team as a Marketing Coordinator. This role is essential to ensuring clarity, communication, and follow-through on marketing initiatives that drive audience engagement, ticket sales, camp and class registrations, and brand visibility. Reporting to the Marketing Manager, the Marketing Coordinator’s core functions support project management, email marketing, partnership development, budget tracking, and cross-departmental coordination. They help plan and execute campaigns that fuel patron growth, retention, and overall program success.

Responsibilities

  • Maintain an up-to-date database of all marketing projects by entering new tasks, timelines, and details into the project management platform.
  • Update the shared project checklist daily and proactively flag delays or priorities to the Marketing Manager.
  • Take ownership of assigned marketing projects and serve as the primary day-to-day project manager, ensuring deliverables move forward efficiently and stay aligned with strategy and deadlines.
  • Support the Marketing Manager in booking paid media, coordinating advertising campaigns, and communicating with vendors.
  • Collaborate with the Marketing Manager in maintaining and tracking the department expense budget by inputting spends, invoice numbers, campaigns dates, etc.
  • Traffic and proof press releases and show programs to ensure timely delivery and accuracy.
  • Assist with team meeting logistics, including scheduling and note-taking to capture next steps and action items.
  • Create, schedule, and send a wide range of email campaigns that support ticket sales, education enrollment, and donor stewardship.
  • Plan, write, design, and send email campaigns using Zach’s email platform Prospect2, based on approved marketing materials.
  • Collaborate with the design team to ensure all marketing emails and materials are on brand and within style-guide standards.
  • Collaborate with other internal departments to gather content, develop timelines and create and track goals for each campaign.
  • Maintain a master calendar of all Zach email communication.
  • Work closely with the Associate Director of Marketing and Analytics to strategize email audience segmentation & targeting and implement CRM targets on all emails.
  • Ensure dark-mode, mobile-friendly and ADA compliance across all email content.
  • Assist the Marketing Manager in maintaining and growing our community partnerships that support Zach’s long-term strategic goals and audience growth.
  • Coordinate the logistics and execution of all community and brand partnership activations (ie: branded merch, content swaps, social media giveaways, tabling events, etc.).
  • Maintain up to date partnership database.
  • Execute other tasks as assigned by the Marketing Manager, Associate Director, and Director of Marketing.

Requirements

  • Bachelor’s Degree in Marketing, Advertising, Business or a related field.
  • 2+ years of experience in Marketing or Project Management.
  • A basic background in marketing and/or project management.
  • Experience in Tessitura or CRM equivalent software preferred but not required.
  • Working knowledge of, or ability to quickly learn, project management software (ie: Asana, Basecamp, Monday).
  • Working knowledge of Google Suite, Microsoft Office, or equivalent.
  • Experience in marketing email software (ie: MailChimp, WordFly, Prospect2 etc.) preferred but not required.
  • Experience in visual editing softwares (Adobe Creative, Final Cut, etc.) preferred but not required.

Nice-to-haves

  • Positive attitude and strong, collaborative work ethic.
  • Ability to manage multiple priorities and pivot in a fast-paced environment.
  • Excellent written and verbal communicator with strong proofreading and content creation skills.
  • Creative and analytical thinker who solves problems resourcefully.
  • Customer-first, data-informed mindset with strong attention to detail.
  • Demonstrated project and time management skills with the ability to meet strict deadlines.
  • Comfortable working independently and as part of a team; receptive to feedback.
  • Ability to manage and influence stakeholders at all levels of the organization.
  • Fluency in email and digital marketing; basic graphic design/editing skills.
  • Proficiency with, or ability to quickly learn, project management tools (e.g., Asana, Basecamp, Monday).
  • Commitment to upholding the vision, mission, and values of Zach Theater in all work.

Benefits

  • Affordable Healthcare Coverage for Full-Time Employees and their Dependents.
  • Employer Paid Life and AD&D insurance.
  • Employer Paid Short and Long-Term Disability Insurance.
  • 401K Matching Program.
  • Vacation, Sick, and Personal Time.
  • Paid Holidays.
  • Free Parking.
  • Tickets to Mainstage and Family Series shows and enrollment in Camps/Classes.
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