About the position
We're seeking a detail-oriented and energetic Marketing Coordinator to support marketing campaigns, manage events, and contribute to Cellares' success. The primary focus of this position will be to manage the end-to-end execution of 5-10 industry conferences per year, overseeing logistics, booth setup, vendor relations, and on-site representation. The ideal candidate will also support digital marketing initiatives, ensuring content accuracy and brand consistency across social media, email, presentations, brochures, and thought leadership materials. They collaborate cross-functionally to maintain content calendars, assist in campaign execution, and uphold Cellares' visual identity across channels. This is an ideal role for someone who thrives in a fast-paced startup environment, brings strong organizational and communication skills, and is eager to grow alongside a mission-driven team in the cell therapy industry.
Responsibilities
- Manage logistics for 5-10 conferences annually, including booth setup, vendor coordination, and on-site execution
- Act as the face of Cellares during events by interacting with attendees, answering questions, collecting leads, and distributing promotional materials
- Coordinate with internal teams and external partners to ensure event success
- Track event metrics (e.g., lead collection, engagement data) and support post-event retrospective analysis and reports
- Manage marketing asset inventory, shipping logistics, and post-event asset recovery and repurposing
- Support content generation and review of LinkedIn posts, presentations, posters, brochures, and other external-facing materials
- Support internal and external designers and creative partners in maintaining branding consistency across marketing assets
- Assist in the execution of integrated campaigns that span digital, events, and PR; contribute ideas during planning sessions and help track results
- Maintain and optimize the marketing content calendar, coordinating timelines across social media, email, and thought leadership initiatives
- Manage logistics and timelines for content reviews with subject matter experts, leadership, and compliance
- Support CRM and marketing automation efforts by logging leads, tagging campaign sources, and collaborating with the BD team on lead follow-up workflows
- Assist in tracking and reporting key performance indicators (KPIs) for campaign effectiveness, brand awareness, and lead conversion
- Stay up to date on competitive positioning and relevant trends in the biotech and cell therapy space
Requirements
- Bachelor's degree in Marketing, Communications, Business, Life Sciences, or a related field
- 2-4 years of professional experience in event coordination, marketing, communications, or a related field
- Strong verbal and written communication skills; able to tailor messaging to both technical and non-technical audiences
- Proven ability to manage competing priorities, meet deadlines, and lead small projects independently
- Highly organized and detail-oriented, with a proactive and problem-solving mindset
- Thrives in a fast-paced, high-growth startup environment-flexible, hands-on, and eager to learn
- Willingness to travel (~15-25%) for conferences, site events, or customer-facing opportunities
- Ability to lift and carry up to 50 lbs
Nice-to-haves
- Familiarity with marketing automation tools such as HubSpot, Salesforce, etc.
- Basic design skills in platforms such as Canva, Figma, etc.
- Experience managing content calendars and social media scheduling
- Experience in data collection and metrics tracking
- Familiarity with biotech or life sciences industries
Benefits
- $80,000 - $210,000 a year
