Marketing Project Coordinator

About the position

The primary role of the Marketing Project Coordinator is for direct Client contact and overall coordination of the Client's marketing requests, as assigned by the Manager Client Services or Directors Client Service. The Coordinator Client Services will be in continual communication with the Client through email, phone, and in-person conversations to understand all details of their projects.

Responsibilities

• Responsible for day-to-day tactical execution of direct marketing campaigns, print, photography, digital, video, and tactical communication with the client
• Assist in trafficking projects between Client Service, production and creative personnel to seek proper approvals
• Develop and manage project timelines and tasks list
• Assume responsibility over basic administrative duties for each project
• Coordinate and work on multiple projects simultaneously
• Collect project specifications from the Client and accurately communicate those specifications to internal and external departments
• Proofread creative material to ensure specifications match those estimated. Cross check for any errors. Attention to detail is critical to ensure all work completes the standard agency approval process before being reviewed by clients
• Review all estimates received from internal departments for accuracy
• Keep Manager aware of project status on a weekly basis
• Quickly learn how to use internal project tracking software to ensure that all internal parties and the client are meeting scheduled dates
• Communicate with the clients' store directors and on-site advertising specialists
• Attend meetings as directed by the Director or Manager Client Services
• Assist in any other project assignments as approved through the Director or Manager Client Services
• Work with all support departments to execute the duties and requests of the Client Services team on behalf of their clients' objectives and support other agency activities on an as-needed basis

Requirements

• Experience in project management or account coordination is preferred
• Must be computer literate with proficiency in MS Word, Excel, PowerPoint, Outlook, and the ability to learn new computer systems
• Experience with Adobe Creative Suite (Photoshop, Illustrator, InDesign, etc.) preferred
• Strong verbal and written communication skills
• Ability to learn proprietary software
• Understanding of retail structure and operations
• Knowledge of circular production, direct mail, collateral and POS signage
• Strong organizational skills with attention to detail
• Effective time-management and prioritization skills