About the position
At Duke Health, we're driven by a commitment to compassionate care that changes the lives of patients, their loved ones, and the greater community. No matter where your talents lie, join us and discover how we can advance health together. Pursue your passion for caring with Duke Primary Care, which offers family, adolescent, and internal medicine services as well as urgent, general pediatric, and virtual care at nearly 50 clinic locations across central North Carolina. Duke Urgent Care in Durham provides medical care for infants, children, and adults with minor injuries and illnesses. Our services include treatment for sprains, cuts, flu symptoms, burns, and infections. We also offer physical exams and vaccinations, such as sports physicals, and flu shots. Our pediatric specialist cares for children up to age 25, handling conditions like strep throat and allergies. At Duke Urgent Care, our staff prioritizes patients, ensuring high-quality, compassionate care.
Responsibilities
- Coordinate and perform a variety of administrative tasks to support the daily operations of the clinic.
- Prepare for clinic visits by reviewing next day patients and completing next day preparation activities.
- Enter pre-visit orders and prepare new patient charts.
- Pick up X-rays, office charts, medical records, reports, petty cash and collections bag.
- File history sheets, ancillary reports and all other required patient record documentation.
- Return medical records.
- Attach HIPPA/Medicare documents to the encounter forms.
- Check-in patient upon arrival in the practice.
- Identify correct patient information in Maestro Care.
- Verify patient demographic data.
- Edit Maestro Care as needed.
- Accurately identify the appropriate account for patient visit.
- Present and educate patients on required forms and obtain signature as required by policy and procedure.
- Complete all Maestro Care check-in files and manage all appropriate alerts.
- Collect and post co-payments and balances on accounts due.
- Imprint all patient specific chart documents and requisition/transmittal documents.
- Copy, file and distribute insurance cards as indicated by procedure.
- Coordinate all labs/procedures as requested.
- Prepare encounter forms.
- Investigate and account for missing encounter forms.
- Audit encounter forms for completeness and accuracy before batching.
- Batch encounter forms or charge posting in Maestro Care.
- Schedule tests and procedures.
- Complete and distribute ancillary service requisitions.
- Explain billing to patients according to PRMO credit and collection policies.
- Determine the amount of cash to be collected based on insurance plan.
- Check-out patients.
- Make return appointments by scheduling patients into the correct appointment type, entering the primary care physician or referring physician and scheduling tests and procedures.
- Answer telephone, take and deliver messages to physicians, nurses and others.
- Report obtained medical information from patients and referring physicians accurately, completely and timely.
- Disseminate messages according to practice communication standards.
Requirements
- Work requires knowledge of basic grammar and mathematical principles normally acquired through high school education.
- Minimum of one year of work experience in directly communicating and providing service to patients or public; preferably in a healthcare related field.
- Experience in effectively coordinating multiple tasks or activities.
Nice-to-haves
- Strong verbal and written communication.
- Basic PC and data entry skills.
- Knowledge of medical terminology and telephone etiquette.
- Demonstrated ability to organize and prioritize work, provide oral and written instructions, interact tactfully with customers and establish and maintain effective relationships with others.
- Must be able to apply specific departmental policies rules and regulations relating to verifying patient information, collecting payments and maintaining records and forms.
Benefits
- $2,500 commitment Bonus for Eligible Candidates
