About the position
The Project Administrator/Business Manager role serves as the financial manager for construction projects and is a primary liaison between operations, corporate finance, and certain external parties. This highly visible and fast-paced position is charged with financial reporting, compliance, and processing responsibilities over projects ranging in size from $20 million to $1 billion in contract value. This position will report directly to the Regional Business Manager with input locally from other construction executives as needed. Project Administrators/Business Managers are provided with classroom and hands-on training and are expected to learn quickly, applying tasking across several project finance related areas. The Project Administrator/Business Manager role provides prospective candidates with unmatched job rotation opportunities for career growth and development. Candidates must have the ability to work with professionals at all levels in the organization to accomplish the required responsibilities as defined below. It is understood that this position will maintain confidentiality in the discharging of duties.
Responsibilities
- Assist with trade/craft payroll processing, collection of timecards and coding.
- Work with the Payroll Team on adjustment checks, pay increases, terminations, and per diem packages.
- Process field new hires at the jobsite (Dispatch via appropriate Union Hall, arrange first day paperwork, drug testing, and safety training).
- Review Certified Payroll from Subcontractors, manage late certified payroll, and resolve delinquent or missing items directly with Subcontractors.
- Certify and Submit Atkinson certified payroll to the Owner and DIR.
- Submit and track additional paperwork as required (union status letters, tax withholdings, fringe benefit statements etc).
- Process Purchase Orders and pay project invoices within 30 days of receipt - 3-way match, batching and coding. Statement reconciliation. New vendor setup.
- Assist with monthly pay application (invoice to Owner, Subcontractor payments, lien waiver collection and tracking).
- Create, update and maintain various reports and tracking spreadsheets.
- Document Control (Scanning/Uploading documents).
- Create billing packages with backup for change order work for reimbursement by Owner.
- Insurance certificate tracking.
- Small Business Tracking.
- General office management and maintain /order office supplies.
- Job site Equipment and Inventory control.
- Relationship management with Suppliers, Subcontractors, and Clients.
- Other duties as assigned.
Requirements
- 1-3 Years of administration/accounting experience.
- Experience working on large scale construction projects in a similar role is a plus.
- Demonstrated experience in billing, document control, and purchasing.
- Commitment to maintaining data accuracy and timeliness in processing and delivery.
- Attention to detail is a must.
- Ability to manage multiple projects with overlapping deadlines and utilize resources appropriately.
- Proficient in Microsoft Office, specifically MS Excel and MS Word.
- Experience in Textura, SAP, LCP Tracker or Coupa a plus.
- Able to work well with others, take direction, and work independently.
- Must be willing to travel to Southern California for trainings and meetings.
