About the position
At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You'll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world. We are excited to be hiring an experienced Project Coordinator IV to work with our fast paced, Pelvic Health Global Marketing team! Each day, you'll get a chance to solve complex problems for the team using your skills in administration, project coordination, problem solving, and resolution. The position requires that you think critically and make sound decisions. You must be extremely flexible and have a high EQ to manage your daily workload in this non-structured environment. You will work with a high level of confidential information critical to the business and must always ensure data integrity. It will be important to be able to work across multiple functions and take initiative to ensure the needs of the team are met. This role will include interactions with high-level contacts, both internally and externally, and have exposure to sensitive information requiring use of tact, diplomacy, discretion, and judgement.
Responsibilities
- Provide project or program support for the team which may include monitoring program/project/system status, budgets, and timetables.
- Identify issues and use effective problem-solving techniques, tact, and discretion in managing a variety of situations.
- Lead and coordinate special projects as directed.
- Make adjustments or recommend enhancements in systems and processes to solve problems or improve effectiveness of job area.
- Apply knowledge of and experience in company operations to assist in the development, implementation and administration of program/system guidelines and procedures.
- Assist with the development, implementation, and administration of projects and procedures, including presentations to the Senior Leaders, and key stakeholders.
- Perform various administrative duties including research, travel arrangements (including comprehensive international travel), complex meeting scheduling/calendar management, candidate interviews, and expense reporting.
- Provide administrative support for complex meetings, demonstrating capability in audio conferences, video conferences, and a mastery of other technology as needed.
- Maintain confidential records, files, legal agreements, organizational charts, and distribution lists.
- Order services, supplies and equipment.
- Prepare shipping labels and customs documents and tracking as necessary.
- Acts as an information resource on organizational policies and procedures.
- Draft correspondence, reports, and forms.
- Act as liaison with other Administrative Assistants to share information and develop policies and procedures.
- Gather and compile information for reports, presentations, and dashboards.
Requirements
- Minimum of 6 years of relevant experience.
Nice-to-haves
- Experience supporting senior level executives in a corporate setting.
- Software proficiency: MS Office, Zoom, Sharepoint.
- Proven ability to maintain confidentiality using independent judgement and discretion.
- Project management.
- Ability to take initiative and be self-directed.
Benefits
- Health, Dental and vision insurance.
- Health Savings Account.
- Healthcare Flexible Spending Account.
- Life insurance.
- Long-term disability leave.
- Dependent daycare spending account.
- Tuition assistance/reimbursement.
- Simple Steps (global well-being program).
- Incentive plans.
- 401(k) plan plus employer contribution and match.
- Short-term disability.
- Paid time off.
- Paid holidays.
- Employee Stock Purchase Plan.
- Employee Assistance Program.
- Non-qualified Retirement Plan Supplement.
- Capital Accumulation Plan.
