About the position
As a Project Specialist within the Marketing PMO, you'll focus on the executional portion of programs and campaigns by supporting PMO Program Managers and Senior Project Managers who guide these high-volume initiatives from strategy through delivery. This role will also independently manage the delivery of multiple mid-level projects on time and within the established scope. This includes monitoring and managing the initiation of forecasted work, coordinating timelines with cross-functional partners, ensuring image and product readiness, facilitating reviews, and producing recaps for completed projects. For this role, a key area of focus will be providing project management support for Nordstrom's Holiday catalog. This includes managing timelines, collaborating with cross-functional partners on milestones, ensuring product accuracy, and supporting creative and leadership reviews. The ideal candidate is detail-oriented, collaborative, and comfortable managing multiple priorities in a fast-paced environment.
Responsibilities
- Lead project management efforts for Nordstrom's Holiday catalog, ensuring all timelines and deliverables are met.
- Collaborate with Marketing Program Manager and Print Production on timeline planning and milestone coordination.
- Partner with Image Project Manager on the FIS process and catalog product features, ensuring alignment while tracking to overall project schedule.
- Partner with the Merchant Team (NMG) to ensure product accuracy.
- Develop and maintain comprehensive project schedules, capturing key milestones from inception to delivery.
- Coordinate with cross-functional teams, including Marketing Program Managers, Creative Merch (CM), and Merchants, to ensure alignment on deadlines and scope.
- Proactively identify potential risks to timelines and offer solutions to mitigate delays.
- Manage all aspects of image readiness, including product verification to ensure alignment with catalog requirements.
- Coordinate sell shot collection and approvals.
- Gather and incorporate buyer feedback to ensure product accuracy.
- Partner closely with Creative Merch and Merchant teams to ensure product readiness for catalog production.
- Collaborate with Marketing Program Managers to facilitate and support all catalog review processes, including Creative Reviews (in partnership with Art Directors).
- Provide consultative support during reviews on product-related questions, such as product swaps or adjustments.
- Assist Program or Senior Project Managers with campaign planning as needed.
- Champion processes and workflows to safeguard consistency, while flexing when required for project success.
- Lead executional projects across various channel deliverables from kick-off to delivery.
- Schedule, facilitate, and recap project-related team meetings (e.g., kick-offs, creative reviews, stand-ups, and risk mitigation huddles).
- Ensure proper project closure and archive procedures are executed.
- Maintain all project documentation, schedules, and approvals within PMO technology systems.
- Ensure the system centrally houses all project requirements and updates, providing visibility to stakeholders.
- Leverage reporting tools to analyze and communicate project trends, insights, and potential risks.
- Suggest process or system improvements to streamline workflows and optimize efficiency.
- Maintain a strong understanding of the Nordstrom business, target customer segments, and goals, specifically as they relate to the Holiday catalog.
- Stay informed on Nordstrom's marketing initiatives and performance to align project goals with broader business objectives.
Requirements
- 2-4 years of professional experience in project management, marketing, or catalog production.
- Bachelor's Degree in Marketing, Advertising, Mass Communication, or equivalent experience.
- Demonstrated knowledge and application of project management principles.
- Familiarity with marketing channels, including print production, digital, and creative workflows.
- Strong organizational and time management skills with an ability to manage multiple projects and prioritize accordingly.
- Excellent verbal and written communication skills.
- Proactive problem-solver with a collaborative mindset and a 'can-do' attitude.
- Comfortable in fast-paced, deadline-driven environments with shifting priorities.
Nice-to-haves
- 4-6 years of project management experience in marketing, advertising, or catalog production.
- Experience working with cross-functional teams, including creative, merchandising, and legal.
Benefits
- Medical/Vision, Dental, Retirement and Paid Time Away
- Life Insurance and Disability
- Merchandise Discount and EAP Resources
