About the position
The Receiving Clerk is responsible for ensuring that all food, beverage, and non-food deliveries are received, inspected and coincide with an approved purchase order; log all incoming/outgoing guest packages; maintaining an effective filing system for purchase orders and delivery status; conduct inventories on all storerooms and coolers to ensure adequate supplies for the hotel.
Responsibilities
- Maintain and control issuance and filing of all Purchase Orders and supporting documentation, to include inputting all information into the computer.
- Check all Purchase Orders (PO’s) received by the department to ensure it has been authorized, signed, price checked and assigned to an authorized vendor.
- Answer department’s phone and respond to vendors, guests, and employees’ needs.
- Assist in the regular bidding process associated with non-food and beverage products, i.e. basic office supplies and furniture, maintenance and cleaning supplies, food and beverage equipment, etc.
- Maintain and organize all bid records for easy reference to historical information.
- Maintain a current list of all hotel approved vendors, which include their products, most recent pricing, contact name, phone number and related order history.
- Ensure proper receiving procedures to ensure freshness of products.
- Assist in month-end or quarterly inventories as required by supervisors.
- Perform other duties as requested by management.
Requirements
- High School diploma or equivalent and/or experience in a hotel or related field preferred.
- Progressive experience in a hotel or college related courses preferred.
- Ability to understand and utilize basic computer equipment and applications, to include word processing and spreadsheet applications.
- Must be able to convey information and ideas clearly.
- Must be able to evaluate and select among alternative courses of action quickly and accurately.
- Must routinely meet deadlines.
- Must be able to multitask.
- Must be effective in handling problems in the workplace, including anticipating, preventing, identifying and solving problems as necessary.
- Must have the ability to assimilate complex information, data, etc., from disparate sources and consider, adjust or modify to meet the constraints of the particular need.
- Must be effective at listening to, understanding, and clarifying the concerns and issues raised by co-workers and guests.
- Must be able to work with and understand financial information and data, and basic arithmetic functions.
