ABA HR/Staffing Coordinator
About The Position
The HR Support Coordinator supports Family Behavior Solutions’ growth by managing the recruiting process, coordinating onboarding, assisting with light HR administrative tasks, and supporting employee engagement initiatives. This hybrid role includes a required on-site presence at our new Woonsocket clinic two days per week to conduct interviews, support onboarding, assist staff, and help maintain organization and culture at the clinic. This position is ideal for a highly organized, people-focused professional with experience using HR systems who enjoys supporting both employees and leadership in a growing organization.
Requirements
- 1–3 years of experience in recruiting, HR support, or administrative coordination preferred
- Experience using Paylocity, applicant tracking systems (ATS), and HR software strongly preferred
- Strong organizational skills with attention to detail
- Excellent verbal and written communication skills
- Ability to handle confidential information with professionalism
- Comfortable working in a fast-paced, growing organization
- Proficiency in Microsoft Office suite and associated applications
- Ability to work on-site in Woonsocket two days per week and travel to other FBS locations as needed
Responsibilities
- Manage job postings across multiple platforms and applicant tracking systems (ATS)
- Review applications, screen candidates, and schedule interviews
- Conduct phone and in-person interviews
- Coordinate interview schedules with supervisors and leadership
- Host candidate tours and hiring days at the Woonsocket clinic
- Track recruitment activity and maintain accurate hiring records
- Communicate staffing needs and hiring updates with leadership
- Coordinate and track completion of all new hire onboarding requirements
- Collect, review, and upload new hire documentation (I-9s, credentials, background checks, CPR, TB, etc.)
- Create and maintain employee files in Paylocity and internal systems
- Schedule orientation and training sessions
- Ensure new hires have system access (email, training platforms, scheduling systems)
- Monitor certification expirations and send reminders
- Track training schedules and compliance requirements
- Assist HR with maintaining accurate employee/personnel records and documentation
- Support HR reporting and audits as requested
- Assist with employee surveys, culture initiatives, and internal communications
- Maintain confidentiality, professionalism
- Follow HR policies and procedures
- Provide administrative support for HR projects as needed
- Serve as the first point of contact for general HR questions and employee support needs
- Draft routine HR communications and templates
- Monitor HR action items and follow up with staff and managers as needed
- Maintain HR calendars, task lists, and follow-up trackers
- Assist with staff recognition, celebrations, and engagement activities
- Coordinate swag orders and distribution
- Support internal newsletters and announcements
- Assist with hiring and culture-related social media content
- Conduct in-person interviews and candidate tours
- Support onboarding and orientation for new staff
- Serve as an on-site point of contact for basic HR and onboarding questions
- Assist with office organization, supplies, and general clinic support
- Promote a welcoming and professional environment for staff and visitors
Benefits
- Mission-driven, BCBA-owned organization
- Supportive leadership and collaborative team culture
- Opportunity to grow within HR, recruiting, and operations
- Be part of launching and shaping a new clinic location
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
