ABA Services Onboarding Coordinator

MeBe•San Diego, CA

12h•$65,000 - $70,000

About The Position

MeBe is a provider of evidence-based therapies for children with autism and other special needs. Our mission is to empower families, professionals, and communities by educating and training them on evidence-based approaches. Our secret sauce? Play-filled, research-based care across multi-disciplines including Speech, OT and ABA. The ABA Services Onboarding Coordinator plays a key role in welcoming and preparing new team members to succeed at MeBe. This role ensures that every new hire—especially Behavior Technicians—feels supported, informed, and connected from day one. You’ll coordinate onboarding logistics, guide new hires through training and credentialing, and collaborate closely with our People Ops and Clinical teams to create a smooth and positive start-to-MeBe experience. If you love organization, connection, and helping others feel confident and ready to shine, this is your chance to make a lasting impact. Strong communication skills, attention to detail, and a passion for supporting others are a must—along with a genuine excitement for building a welcoming, empowering onboarding journey. About You: You take pride in your work, pay attention to the small details and have a reputation for doing high quality work. You value transparency and operate with candor and compassion. You inspire others to be their best selves. You love to weave fun and laughter into whatever you do. Making a positive impact is what drives you You value individuality and find yourself gravitating towards people with other interests who think outside the box, and push the status quo.

Requirements

2–4 years of HR or onboarding experience
Knowledge of HR compliance, onboarding best practices, and multi-state employment law
Experience with payroll systems such as Paylocity
Excellent communication, time management, and organizational skills
High attention to detail and ability to maintain confidentiality
Google Workspace, Canva skills preferred.
Strong technical skills required.

Nice To Haves

Prior HR experience in an ABA setting is preferred
Familiarity with BACB guidelines, onboarding ABA providers, and Medicaid/state regulations
Preferred experience with ABA platforms such as Central Reach is helpful

Responsibilities

Manage full-cycle onboarding, including background checks, I-9 verification, and document collection
Monitor and track candidate training completion
Improve the onboarding experience and streamline processes
Manage offboarding procedures, distribute paperwork, collect and distribute offboarding feedback
Support terminations and update employee records accordingly
Track employee license submission for credentialing (BCBA, BCaBA, SLP, OT, CPR, BLS) and certification renewals
Lead and record onboarding training to ensure compliance with BACB, Medicaid, and state-specific requirements
Maintain accurate and up-to-date employee files and documentation
Ensure compliance with multi-state employment laws
Address employee concerns and disputes in a professional and confidential manner during training
Support performance-related conversations, disciplinary actions, and terminations during training
Provide Benefits and Total Rewards special project support
Coordinate company hosted events and communication, and share at company All Hands meetings
Create materials to introduce new team members and spotlight promotions in Canva
Maintain and update the Employee Handbook and HR policies
Coordinate and document performance review cycles
Assist in the development of new HR procedures and process improvements
Own all updates and changes that are onboarding and benefits related in HRIS (Paylocity) and Onboarding (Tangelo)
Track and report HR and onboarding KPIs (time-to-hire, onboarding completion, payroll accuracy)
Provide data insights and support leadership with operational decisions

Benefits

Industry benchmarked, competitive pay
Salary $65,000-$70,000 per year, depending on experience
Twenty-nine paid days off
Medical, Vision, Dental- Anthem Insurance; 80% Employee, 50% Dependents
Life, AD&D, Accident, Hospital Indemnity, Short Term Disability, and Critical Illness Insurance
Invest in your mental health with access to free mental health sessions
Protect your pet with discounted pet insurance
Secure your future with our 401k program
Tuition discounts available to all employees through our University Partnerships
Computer and work tools provided
Company sponsored, fun events for everyone