Academic Admin Assistant, Psychology

Denison University • Granville, OH

1d

About The Position

Provides general administrative support to Academic Departments. Acts as primary point of contact within department/program for other offices/employees, managing records, provides general office and course support to faculty. Assists department chair with annual budgets and other fiscal needs, maintains course documentation, and provides support for special events. May supervise students. Essential Functions: 1. Provides support for departmental events including securing space, communications, and catering. Makes travel arrangements for visitors and assists with the development of itineraries. Creates basic promotional materials for department events. 2. Organizes and maintains records and files, including syllabi, grading rubrics, abstracts, etc. Purchases and maintains office and course supplies. Maintains department calendar and secures room requests for meeting. 3. Maintains data and documentation regarding department and course enrollment, emails distribution lists, curriculum information, and course offerings. Provides information for course offerings and room preferences to the Registrar. Assists departments with assessment exams including purchasing, scheduling, compiling, and being a first point of contact for students. 4. Provides departmental marketing support by ensuring brochures and posters are on-hand and accurate. 5. Provides administrative support to faculty by providing information and preparing various materials for courses and/or publication. Prepares office space for new faculty. Provides logistical support for all department faculty in professional development travel. 6. Processes invoices, procurement charges, processes all check requests, reimbursements, and transfers for the departmental accounts. Monitors/tracks, reconciles and/or move funds within assigned budget. Maintains budget logs and verifies for accuracy. Assists department chair with annual budget and submits annual operating budget, capital budget, and personnel requests for the department chair. 7. Performs other duties as assigned.

Responsibilities

• Provides support for departmental events including securing space, communications, and catering.
• Makes travel arrangements for visitors and assists with the development of itineraries.
• Creates basic promotional materials for department events.
• Organizes and maintains records and files, including syllabi, grading rubrics, abstracts, etc.
• Purchases and maintains office and course supplies.
• Maintains department calendar and secures room requests for meeting.
• Maintains data and documentation regarding department and course enrollment, emails distribution lists, curriculum information, and course offerings.
• Provides information for course offerings and room preferences to the Registrar.
• Assists departments with assessment exams including purchasing, scheduling, compiling, and being a first point of contact for students.
• Provides departmental marketing support by ensuring brochures and posters are on-hand and accurate.
• Provides administrative support to faculty by providing information and preparing various materials for courses and/or publication.
• Prepares office space for new faculty.
• Provides logistical support for all department faculty in professional development travel.
• Processes invoices, procurement charges, processes all check requests, reimbursements, and transfers for the departmental accounts.
• Monitors/tracks, reconciles and/or move funds within assigned budget.
• Maintains budget logs and verifies for accuracy.
• Assists department chair with annual budget and submits annual operating budget, capital budget, and personnel requests for the department chair.
• Performs other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed