Academic Administrative Assistant, Applied Technology and Professional Services

WSRE • Pensacola, FL

7d • Onsite

About The Position

The Academic Administrative Assistant, Applied Technology and Professional Services position is a full-time career service position. In providing administrative support to departmental staff, faculty, and students under the supervision of the Department Head, the Academic Administrative Assistant must develop a thorough knowledge of the academic programs, student services, and College processes related to the department. The Academic Administrative Assistant maintains standards of confidentiality and privacy in accordance with the Family Educational Rights and Privacy Act (FERPA) and the College; creates, manages, and executes budget expenditures upon approval by the department head; processes payroll and personnel documents; maintains, records, and processes departmental and College-related forms and reports; develops and maintains office files and correspondence; monitors, orders, and processes requisitions for department materials and supplies; operates office equipment; schedules appointments and meetings; and assists with preparation of the annual budget. Additionally, the Academic Administrative Assistant works effectively in a fast-paced, high-volume environment, adapting quickly to the needs of visitors to the departmental office and juggling multiple tasks, all while demonstrating professionalism and providing quality customer service; follows simple and complex written and verbal instructions; and performs other duties as assigned. The position may require availability to work flexible hours, including some evenings. This position is located on the Pensacola Campus and reports to the Department Head, Applied Technology and Professional Services.

Requirements

• Bachelor’s degree OR associate degree and two years of related experience
• Demonstrated computer skills, including proficiency with Microsoft Office Suite in a networked office setting
• Internet navigation skills
• Successful results of a criminal background check are required
• Meet the requirements of § 435.04(2), Florida Statutes, related to background investigations
• A Florida Department of Law Enforcement (FDLE) approved background check will be conducted on every successful candidate as a condition of employment, and any person who fails to disclose any adverse information contained in the background investigation at the time of submitting the employment application will be disqualified from employment

Responsibilities

• Providing administrative support to departmental staff, faculty, and students under the supervision of the Department Head
• Developing a thorough knowledge of the academic programs, student services, and College processes related to the department
• Maintaining standards of confidentiality and privacy in accordance with the Family Educational Rights and Privacy Act (FERPA) and the College
• Creating, managing, and executing budget expenditures upon approval by the department head
• Processing payroll and personnel documents
• Maintaining, records, and processes departmental and College-related forms and reports
• Developing and maintaining office files and correspondence
• Monitoring, orders, and processes requisitions for department materials and supplies
• Operating office equipment
• Scheduling appointments and meetings
• Assisting with preparation of the annual budget
• Working effectively in a fast-paced, high-volume environment, adapting quickly to the needs of visitors to the departmental office and juggling multiple tasks, all while demonstrating professionalism and providing quality customer service
• Following simple and complex written and verbal instructions
• Performing other duties as assigned
• Availability to work flexible hours, including some evenings

Benefits

• Pensacola State College offers a comprehensive benefits package for health, dental, vision, hospitalization, and supplemental insurance benefits through the State of Florida’s Group Insurance Program.
• All employees in established, eligible positions are members of the Florida Retirement System from their first day of employment.
• Other benefits offered include participation in the wellness program, tuition waivers, educational opportunities, and paid sick leave.
• Additional leave types are position specific.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1-10 employees