Academic Advisor & Admissions Coordinator

George Mason University•Fairfax, VA

2d•Onsite

About The Position

The Academic Advisor & Admissions Coordinator serves as the program’s primary point of contact for current and prospective students. The position provides comprehensive academic advising, admissions support, recruitment outreach, and communication across all stages of the student lifecycle. The coordinator contributes to curriculum processes and supports the program’s commitment to anti‑racism, inclusive excellence, and equitable student success.

Requirements

Bachelor's degree in related field or the equivalent combination of education and experience
Mid‑level administrative experience, including experience in an academic environment
Ability to advise, mentor, and work with students, including working with confidential information such as student records
Ability to work independently without direct supervision, and develop and carry out details of a project once overall parameters have been established
Ability to build and maintain relationships inside and outside the university on the program’s behalf
All typical skills necessary for operating in an office environment, including but not limited to communicating with students, families, faculty, and staff; typing; answering phones and emails; maintaining databases; and using document templates.

Nice To Haves

Master’s degree or equivalent professional experience in advising, admissions, student services, or higher education administration
Fundamentals of Advising at Mason (FOAM)
Background in the arts
Familiarity with Banner, Patriot Web, Patriot Connect, Stellic and university policies and procedures
Knowledgeable in recruitment practices and evidence of successful outcomes
Knowledge of local, regional, and national high schools and college fairs
Demonstrated ability working with a diverse population of artists, students, faculty, staff, and community members.

Responsibilities

Advises students in the Film and Video Studies BA, and future programs on degree requirements, academic progress, registration, and graduation
Maintains advising files, student records, and enrollment tracking systems
Provides consistent availability for student inquiries and ensure confidentiality in accordance with FERPA
Develops and delivers orientations for incoming students; prepare materials and assist with welcome events
Connects students with academic support resources and co‑curricular opportunities
Creates online advising materials, workshops, and student‑facing resources
Manages student listservs, distribute program announcements, and contribute content to newsletters
Coordinates student access to Film facilities with the Program Manager.
Manages prospective student applications and guide applicants through the portfolio review process
Coordinates with CVPA Admissions, Mason Admissions, faculty, and the Program Director on admissions workflows
Organizes and facilitates faculty portfolio review processes
Oversees tuition discount procedures in collaboration with university partners.
Develops and implements recruitment strategies with the Program Director and Assistant Director
Represents Film at Mason during high school visits, recruitment events, and campus programs
Welcomes visitors and provides program tours
Creates recruiting presentations and supports program leadership in delivering them
Collaborates on social media strategy for recruitment purposes
Supervises student ambassadors supporting tours, recruitment, and outreach.
Collaborates with the Program Director and faculty to plan course offerings and build semester schedules
Reviews enrollment trends and makes recommendations regarding course needs
Tracks and analyzes enrollment data for program reporting and budget preparation
Supports efforts to maintain or increase course enrollments.
Administers Curriculum Committee agendas, meetings, and follow‑up tasks
Oversees and updates catalog information in alignment with university schedules
Coordinates curriculum changes, including transitions between curricular versions
Manages course equivalency approvals.