Academic Program Coordinator, BBA International Programs

University of Texas at Austin

2d•Hybrid

About The Position

Texas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands-on experiences alongside the ground-breaking research and thought-leadership of a world-class faculty. The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human-centered and future-focused in all our endeavors. We are shaping those who will shape tomorrow, and solving challenging problems while remaining committed to creating a community that is dynamic, supportive, and challenging. What starts here really does change the world. For more information about Texas McCombs please visit: https://www.mccombs.utexas.edu Purpose Develop, administer, and implement study abroad opportunities for the BBA International Programs (IP) team, in the Texas BBA Program Office in the McCombs School of Business, a top-ranked business school at a leading public research university.

Requirements

Bachelor's degree and at least 3 years of experience coordinating and administering educational programs
Previous success managing multiple projects, assessing work priorities, and as well as regular ability in meeting deadlines
Adaptability and willingness to take on new initiatives or learn new things
Demonstrated excellent interpersonal and team skills and professional demeanor
Ability to work independently with little supervision
Demonstrated ability to establish and maintain effective rapport with a varied group of individuals
Excellent written, oral, and presentation skills
Proven attention to detail
Proficient in Microsoft Excel, Word, and PowerPoint
Equivalent combination of relevant education and experience may be substituted as appropriate.

Nice To Haves

Advanced degree in international education, higher education, or a related field
Strong knowledge of international education systems, study abroad programs, and cultural considerations
A combination of two to three years of experience coordinating programs in an educational environment
Knowledge of UT Austin systems and experience working in international education at UT Austin, especially within the McCombs School of Business
Experience developing and managing budgets, negotiating contracts, and managing complex projects
Experience living, studying or working abroad

Responsibilities

Manage a portfolio of overseas and study away programs to support the international education goals of the BBA Programs Office.
Assess existing BBA programming abroad and monitor student enrollment numbers to set admissions goals and identify new opportunities that best meet student needs.
Ensure the completion of administration processes specific to their program portfolio.
Support credit transfer and course approval processes for semester-long programs.
Manage relationships and correspondence with international university exchange partners.
Maintain line of communication with ISSS regarding incoming international students taking courses at McCombs.
Build and maintain professional relationships with key constituents and partners who support programs in their assigned portfolios.
Serve as the primary contact for their program and maintain timely communication and email correspondence with students, partner institutions, and ISSS.
Liaise with other units across campus and key staff who support our operations.
Recruit, advise, select, and prepare students for semester-long programs abroad.
Maintain Canvas pages, program materials, and various online platforms to communicate accurate, up-to-date information on IP processes and requirements.
Develop a strong understanding of business degree requirements to provide McCombs students with appropriate academic and program advising for their degree.
Manage the admissions and registrations processes for students enrolling in semester-long exchange programs.
Conduct pre-departure orientations to prepare students to go abroad and deliver re-entry sessions for students when they return.
Support the review of scholarship applications and monitor student enrollment compliance.
Contribute as needed as a risk management officer and student emergency contact for managing student incidents in collaboration with leadership and the Texas Global Risk and safety team.
Review student application materials and nominate students for admissions to international exchanges.
Support content creation and development of student sessions and informational materials.
Supports incoming exchange student processes like course selection, registration, and orientation.
Develop promotional materials and support student outreach to increase awareness of BBA International Programs.
Conduct information sessions for prospective students on program options and all IP offerings.
Participate in tabling, fairs, and other promotional opportunities within McCombs and across campus.
Support office-wide events, departmental initiatives.
Other related functions as assigned.