Academic Services Professional (Open Rank: Entry-Senior)

University of Colorado

1d•Hybrid

About The Position

The general function of this position is to provide administrative, academic and clinical support to providers and fellows in the Department of Neurology. Administrative support includes literature searches, making travel arrangements, preparing grant applications, documents and letters, proof reading, assisting with manuscript preparation and reference management and maintaining patient databases. Clinical support primarily includes interfacing between the patient and provider for scheduling, assistance in obtaining prescriptions, follow up on care issues, etc. Organizing and scheduling conferences and meetings, assisting with keeping credentialing and licensing up-to-date. This position requires a high level of attention to detail and the ability to prioritize and multi-task.

Requirements

Entry Professional
Bachelor’s degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, women and gender studies, psychology, computer science, information systems, business, health sciences, physical sciences, public administration, business administration, higher education, counseling, hospitality, human services, and student affairs.
Intermediate Professional
Bachelor’s degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, women and gender studies, psychology, computer science, information systems, business, health sciences, physical sciences, public administration, business administration, higher education, counseling, hospitality, human services, and student affairs.
1 year of professional experience working in an academic medical office environment
Senior Professional
Bachelor’s degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, women and gender studies, psychology, computer science, information systems, business, health sciences, physical sciences, public administration, business administration, higher education, counseling, hospitality, human services, and student affairs.
2 years of professional experience working in an academic medical office environment
Knowledge of current LCME, CUSOM, UME, AND CME policies to ensure all activities meet accreditation standards.
Understanding of and competence in the use of the New Innovations program to build and maintain the evaluation and rotation database and schedules.
Demonstrated motivation and capability of performing in a complex and fast-paced environment.
Exceptional organizational skills and attention to detail, strong work ethic, positive problem-solving attitude, results oriented and able to work through projects independently.
Effective communication and interpersonal skills with a high degree of professionalism and competence in dealing with a variety of individuals including physicians, program directors, university and hospital administrators, and industry representatives.
Proficient knowledge and work experience in Microsoft Office Suite and ability to quickly learn new software programs.
Strong time management skills, ability to meet multiple deadlines and manage interrelated and /or complex issues or transactions.
Ability to represent departmental activities, issues, and concerns, and communicate committee decisions back to directors and education managers.

Nice To Haves

Experience working with Graduate Medical programs
Experience organizing and working with CME conferences and event management.
Experience coordinating meetings including providing concise written documentation

Responsibilities

Maintain education conference calendars and send weekly communications with the upcoming educational offerings.
Manage the evaluation process for the program in MedHub, and ensure timely completion by evaluators and send reminders as needed
Coordinate Resident Didactics, Journal Club, Lunch Report, Professor Rounds and Stroke Conference. Including all communication, arrangements and schedules.
Oversee Resident Didactics attendance and absence notifications
Maintain Residency Didactics website with lecture recordings, PowerPoint presentations and Journal Club articles.
Other duties as assigned