Account Coordinator

JLL•Raleigh, NY

21h•$80,000 - $95,600•Onsite

About The Position

JLL empowers you to shape a brighter way . Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Pay: $80000 - $95600 / year + 7.5% annual target bonus Location: 1 Penn Plaza | Cisco office Account Coordinator - JLL What this job involves: The Account Coordinator provides administrative and project coordination support to the account executive team. This role helps ensure efficient day-to-day operations, organized communication, and timely completion of deliverables. Responsibilities include supporting scheduling, managing travel and expenses, preparing materials, coordinating meetings and events, and assisting with client and vendor interactions. The ideal candidate is organized, detail-oriented, and able to manage multiple priorities. This position requires professionalism, discretion when handling confidential information, and a hospitality-driven, service-oriented approach when supporting executives, clients, and internal stakeholders. What your day-to-day will look like: Executive Support: Provide wide-ranging administrative support to senior-level executives globally Schedule and manage complex calendars, appointments, and travel arrangements across different time zones Prepare briefing materials and background information for executive meetings with key clients and stakeholders Prepare and submit expense reports on a regular and timely basis; reconcile all credit card charges accurately Serve as secretary at executive-level meetings, documenting minutes and action items, and exercising discretion with confidential information Perform office duties including shipping, scanning documents, and booking meeting rooms Identify opportunities to streamline administrative processes and improve efficiency Communication & Project Management: Act as a project manager for special projects from the ground up, including programming, design, and implementation Maintain all project files, including budgets, meeting agendas, process documents, production schedules, and completed work Plan and execute strategic leadership team meetings, executive retreats, and client-facing events, including negotiating contracts with vendors Prepare and distribute communication pieces such as newsletters, announcements, bulletins, and presentations, including proofreading, stylizing, and ensuring accuracy Ensure that all materials present the JLL brand consistently and follow corporate brand standards Client & Stakeholder Engagement: Anticipate and address the needs of stakeholders, providing proactive and responsive service Manage account vendors (branded goods, printing services, etc.) and source new vendors as needed Establish strong client relations by working with their needs in mind, build trust and respect with client to ensure satisfaction

Requirements

Minimum 2 years of experience in an administrative support role
Bachelor’s Degree or equivalent relevant experience required
Advanced Microsoft office product knowledge – SharePoint, Outlook, Word, PowerPoint, Excel, Teams
Excellent organizational skills
Demonstrated attention to detail
Ability to be successful in an ambiguous environment, shift gears comfortably, decide and act without having the total picture, can comfortably handle uncertainty
Relates well to all people at all levels, demonstrating knowledge and professionalism
Ability to learn quickly, open to change, and enjoys the challenge of unfamiliar tasks
Able work independently and with minimal supervision
Use time effectively and efficiently, can prioritize a broad range of activities and gets more done in less time than others
Ability to speak and write clearly and concisely
Candidates must be authorized to work in the United States without sponsorship.

Nice To Haves

Real Estate / Facilities Management or Project Management background preferred

Responsibilities

Provide wide-ranging administrative support to senior-level executives globally
Schedule and manage complex calendars, appointments, and travel arrangements across different time zones
Prepare briefing materials and background information for executive meetings with key clients and stakeholders
Prepare and submit expense reports on a regular and timely basis; reconcile all credit card charges accurately
Serve as secretary at executive-level meetings, documenting minutes and action items, and exercising discretion with confidential information
Perform office duties including shipping, scanning documents, and booking meeting rooms
Identify opportunities to streamline administrative processes and improve efficiency
Act as a project manager for special projects from the ground up, including programming, design, and implementation
Maintain all project files, including budgets, meeting agendas, process documents, production schedules, and completed work
Plan and execute strategic leadership team meetings, executive retreats, and client-facing events, including negotiating contracts with vendors
Prepare and distribute communication pieces such as newsletters, announcements, bulletins, and presentations, including proofreading, stylizing, and ensuring accuracy
Ensure that all materials present the JLL brand consistently and follow corporate brand standards
Anticipate and address the needs of stakeholders, providing proactive and responsive service
Manage account vendors (branded goods, printing services, etc.) and source new vendors as needed
Establish strong client relations by working with their needs in mind, build trust and respect with client to ensure satisfaction