Accountant

AVA Law Group PLLC • Billings, MT

22h

About The Position

POSITION SUMMARY:
The Accountant plays a critical role in supporting the Company’s financial operations across both the law firm and its affiliated operations. The role is responsible for maintaining accurate and reliable financial records, supporting day-to-day accounting functions, and ensuring timely financial reporting and compliance activities. This position requires a strong working knowledge of accounting principles, sound judgement, organizational skills, attention to detail, and the ability to handle sensitive financial and payroll information with discretion and professionalism.

Requirements

• 1-3 Years of experience in Accounting, Finance or related field.
• Bachelor’s degree in Accounting, Finance,?or related field preferred; equivalent combination of education and relevant experience will be considered.
• Strong understanding of bookkeeping and accounting principles, including US GAAP.
• Proficiency in Microsoft Office Suite and general business software.
• Experience working in a transactional accounting environment with reconciliations and month-end close responsibilities.
• Strong ability to manage multiple priorities simultaneously while maintaining accuracy and meeting deadlines in a fast-paced environment.
• Highly organized and self-directed, with the ability to take ownership of tasks and follow projects through to completion.
• Demonstrates exceptional attention to detail and a commitment to maintaining accurate and reliable financial records.
• Effective problem-solver who can identify discrepancies, reach root causes, and implement practical solutions.
• Strong communicator with the ability to collaborate effectively across departments and explain financial information clearly.
• Quick learner who adapts easily to new systems, processes, and evolving business needs.
• Able to work independently while also contributing effectively within a collaborative team environment.
• Exhibits professionalism, sound judgment, and discretion when handling sensitive financial and payroll information.
• Maintains a high level of accountability and reliability in support of accounting operations and financial reporting.

Nice To Haves

• Experience with QuickBooks Online and ERP or accounting systems.
• Prior experience supporting a professional services environment.
• Exposure to multi-entity accounting, payroll coordination, or multi-state compliance.
• Familiarity with internal controls, audit support, and process improvement initiatives.

Responsibilities

• Process accounts payable, vendor payments, and accounts receivable, ensuring accuracy, timeliness, proper approvals, and proper documentation.
• Record and maintain daily bank, credit card, and corporate card activity in QuickBooks Online and related systems.
• Reconcile bank accounts and other key balance sheet accounts to maintain accurate financial records.
• Assist with medical record payment processing and client settlement disbursements via check and electronic payment methods.
• Process positive pay transactions through online banking systems to support internal controls and fraud prevention.
• Assist in processing bi-weekly payroll for both the law firm and litigation support company, including coordination with payroll systems and providers.
• Assist with state payroll tax setup and compliance for remote employees, as needed.
• Prepare and post journal entries, accruals, and general ledger activity in accordance with accounting standards.
• Support the monthly financial close process, ensuring deadlines and reporting requirements are met.
• Assist with preparation monthly financial reports, including Profit & Loss statements, Balance Sheets, and variance analysis.
• Support budgeting and forecasting activities by compiling data and assisting with financial analysis.
• Support year-end financial processes, including preparation of supporting documentation for third-party tax preparers and completion of annual 1099 reporting.
• Perform other accounting and operational projects as assigned, maintaining flexibility to support evolving business needs.

Benefits

• Medical, dental, and vision.
• Voluntary life, accident, critical illness, hospital indemnity, and short-term disability.
• Vacation, sick, and floating holidays.
• Employee assistance program.
• Paid parental leave.
• 401(k) retirement plan.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level