Accounting & Admin Support Assistant

Produce Careers•Fullerton, CA

1d•$65,000 - $75,000•Onsite

About The Position

A well-established produce company is seeking an Accounting & Admin Support Assistant to join their team based in Fullerton. This is an on-site, permanent, full-time position. The Accounting & Admin Support Assistant will support daily accounting activities – including A/R, A/P, payroll, and general ledger tasks – within a busy produce distribution environment. This role works closely with accounting leadership and warehouse/sales teams to maintain accurate financial records using QuickBooks and produce-industry software. Salary $65-75K (DOE), Full Benefits, 401K, Vacation, and more. No relocation!

Requirements

High school diploma required; AA/BA in Accounting, Finance, or Business a plus.
2+ years of accounting/administrative experience, preferably in produce, distribution, warehousing, or food/CPG.
Strong proficiency in QuickBooks and familiarity with A/R, A/P, payroll, and general accounting workflows.
Solid Excel and Microsoft Office skills; strong organization and attention to detail.
Clear communication skills for internal teams and external vendors/customers.

Nice To Haves

Experience with ERP or systems upgrades preferred.

Responsibilities

Support general accounting: journal entries, account reconciliations, GL maintenance, and month-end close assistance.
Process payroll, including timecard review, deductions, tax filings, and year-end forms.
Manage Accounts Receivable: invoicing, payment posting, aging reports, and follow-up on outstanding balances.
Handle Accounts Payable: vendor invoice entry, PO/receipt matching, check runs, payment scheduling, and vendor communications.
Perform daily work within QuickBooks and produce-industry systems.
Prepare basic financial and operational reports; assist with budgeting and expense tracking.
Provide administrative support: filing, document control, data entry, supply ordering, and cross-department coordination.
Uphold strong internal controls and compliance with company policies and tax-regulatory requirements.