Part-Time Accounting Assistant (Birmingham, AL) - ProHealth Home Health and Hospice

ProHealth Home Health & Hospice • Birmingham, AL

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About The Position

Accounting Assistant Job Description Responsible for processing accounts payable to include collecting and compiling invoices, packing slips, purchase orders, payment requests and other documentation necessary to properly process and document accounts payable transactions. The ProHealth group of companies are a group of fast growing, family-owned post-acute healthcare providers. Our companies include skilled nursing facilities, therapy services, home health and hospice agencies, and ambulance services. We have been providing award winning patient-centered care for the past 55 years. We are equal opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, pregnancy, marital status, national origin, citizenship status, disability, military status, sexual orientation, genetic predisposition or carrier status or any other legally protected characteristic.

Requirements

• Minimum of two years accounting or bookkeeping experience required.

Nice To Haves

• Business Central experience preferred.

Responsibilities

• Collects and compiles invoices, packing slips, purchase orders, payment requests and other documentation necessary to properly process and document accounts payable transactions.
• Matches and prepares invoices and related documentation for input into accounts payable system.
• Inputs data into accounts payable system including Data Import Files.
• Processing expense reports in Concur and reconciling with credit cards
• Prepares and distributes accounts payable disbursements, ensuring payments are made within terms formally agreed upon with vendor in order to protect the Organization’s credit rating, maximize payment discounts and minimize late fees or interest charges.
• Prepares accounts payables aging reports with each check run and analyzes for open invoices aged beyond terms.
• Files or electronically retains check stubs, paid invoices and supporting documentation.
• Responds to vendor inquiries regarding payment of invoices.
• Reconciles vendor statements to accounts payable records and works with vendor to rectify any discrepancies.
• Gathers and maintains sales and use tax data, ensuring that use tax is accrued on purchases where the vendor does not charge sales tax.
• Complies operational statistics and reports as directed.
• Maintains appropriate accounting data via spreadsheets.
• Performs various routine clerical duties including word processing, answering phones, filing, photocopying, sorting and distributing mail.
• Performs other job-related duties as requested.
• Makes daily deposits to the bank and uploads copies to appropriate parties.
• Ensure office supplies are properly stocked.
• Makes daily/weekly orders as appropriate with proper approvals.
• Reconciles credit card account (AMEX) and ensures proper usage in accordance with travel and expenditure policy. This includes Concur credit card management processes and Imports.
• Maintains office equipment (postage machine, copier, phone systems)

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level