Accounting Assistant "Asistente de Contabilidad"

HYATT PLACE RENO•Reno, NV

1d•$19 - $20•Onsite

About The Position

Assist and support the General Manager and Accounting Manager by performing administrative and accounting duties. Responsibilities include managing financial records, accounts payable and receivable, reconciliations, payroll assistance, guest inquiries, onboarding support, maintaining employee files, and ensuring compliance with property policies. Confidentiality, accuracy, and integrity are essential to this role.

Requirements

Must be able to speak, read, write and understand the primary language used in the workplace.
Requires good communication skills, verbal, written and electronic.
Must have excellent leadership capability and customer relations skills.
Must be detail oriented with outstanding organizational and communication skills.
Must possess intermediate computer skills.
Must possess basic computational ability.
Ability to analyze, foresee user needs, and makes judgments to ensure proper tools are provided at property level.
Ability to effectively deal with internal and external customers some of whom will require high levels of patience, tact and diplomacy and collect accurate information to resolve conflicts.
Knowledgeable about basic function of Windows OS, MS Office, PMS, and POS.
Self-driven and able to work independently.
Exceptionally strong in issue resolution and proven analytical skills with a strong attention to detail.
Knowledge of table and bar service.
Knowledge of appropriate table settings and service ware.
Ability to describe all menu items and methods of preparation.
High school or equivalent education required.
Minimum 2 years of administrative and/or accounting experience required.
Regular attendance in conformance with the standards, which may be established by Azul Hospitality, from time to time, is essential to the successful performance of this position.
Staff with irregular attendance / tardiness will be subject to disciplinary action, up to and including termination of employment.
Upon employment, all staff is required to fully comply with Azul Hospitality rules and regulations for the safe and effective operation of the hotel’s facilities.
Staff members who violate hotel rules and regulations will be subject to disciplinary action, up to and including termination of employment.
Due to the cyclical nature of the hospitality industry, staff members may be required to work varying schedules to reflect the business needs of the hotel.
In addition, attendance at all scheduled training sessions and meetings is required.

Nice To Haves

College degree preferred.
Previous hospitality experience preferred.

Responsibilities

Administrative Support: Provide administrative assistance to the General Manager and designated team members.
Greet guests and respond to phone inquiries in a professional manner.
Maintain organized digital and physical filing systems.
Coordinate meetings, manage schedules, arrange travel, and facilitate communications.
Prepare and distribute reports, correspondence, and meeting minutes.
Maintain employee records, time and attendance logs, and onboarding documents.
Monitor and track employee reviews, anniversaries, birthdays, and other important dates.
Assist with onboarding processes and new hire documentation.
Maintain confidentiality regarding all sensitive company, financial, and personnel information.
Promote effective communication and collaboration across departments.
Support guest relations by addressing inquiries and resolving complaints as needed.
Perform additional duties as assigned by the General Manager across various departments.
Accounting Support Coordinate onsite accounting activities and serve as a liaison with corporate accounting.
Verify the accuracy and timeliness of accounting functions, including daily revenue reports, payroll support, accounts payable, accounts receivable, and cash/credit card management.
Ensure compliance with all property policies, procedures, and applicable laws.
Maintain accurate accounting records and reconcile vendor statements.
Prepare and review invoices for coding, approval, and payment.
Process deposits, reconcile bank statements, and maintain logs to track month-end requirements.
Manage billing and payment collection for direct bill accounts and no-shows.
Monitor outstanding balances and generate aging reports (30/60/90+ days).
Oversee and audit staff payroll records to ensure compliance with federal, state, and local regulations.
Participate in monthly financial review and reporting processes.
Maintain and prepare supporting documentation for financial records.
Audit daily revenue reports prior to submission.
Support tax documentation and reporting as needed.
Perform additional duties as assigned by the General Manager or Accounting Manager.
General Functions: Attend staff and leadership meetings as necessary.
Adhere to all company safety and security policies and procedures.
Promptly report any maintenance issues, hazards, or injuries.
Perform additional duties as assigned by the General Manager or Accounting Manager.
Assist with any guest inquiry.
Follow all company and safety and security policies and procedures.
Report maintenance problems, safety hazards, accidents, or injuries.
Perform other reasonable job duties as requested by direct and indirect Supervisors.