Accounting Assistant

About the position

TOK America, Inc. plays an extremely important part, serving as the supply hub of semiconductor photoresists and high-purity chemical agents for the customers in United States and Europe. We are a wholly owned subsidiary of a world leader in advanced chemical formulations. Our company has consistently pursued programs of research and development of superior new technologies and new technical methodologies based on the following management principles: “continue efforts to enhance technology,” “raise the quality levels of products,” “contribute to society” and “create a frank and open-minded business culture”.

Responsibilities

• Provide accounting and clerical support to the accounting division.
• Prioritize and complete all assigned tasks in a timely and efficient manner.
• Interpret, distill, and present complicated and/or technical information to employees, customers, and others.
• Use and operate a computer, office equipment and other technology devices with a high degree of skill.
• Perform clerical tasks such as filing, data entries and general ledger entries.
• Accurately prepare and maintain accounting documents and records.
• Maintain and make necessary adjustments to records and/or logs.
• Verify and reconcile bank statements and/or department records.
• Collect customer payments, post receipts and follow up on overdue invoices.
• Work with internal stakeholders to ensure timely compliance with monthly accounting calendar deadlines.
• Maintain accurate records of customer accounts including payment history and outstanding balances.
• Generate, send and manage invoices, applying payments and resolving discrepancies.
• Address customer inquiries regarding invoices, payments and account adjustments.
• Follow ISO 9000 and 14000 standards and create necessary compliance documents.
• Perform other related duties for the smooth operation of the facility.
• Attend annual and/or quarterly refresher courses related to hazardous waste management and handling.

Requirements

• Accounting certificate or A.A in accounting is required.
• 1 year of previous working experience in basic accounting procedures.
• Familiarity with bookkeeping is preferred.
• SAP knowledge is preferred.
• Ability to effectively communicate in English (both oral and written).
• Proficient in Microsoft Word and Excel.
• Well organized and ability to perform filing and record keeping tasks.
• Ability to handle multiple tasks and prioritize needs.
• Ability to work in a team environment.
• Maintain ISO document and record control.
• Able to work extended hours and various shifts as directed.
• Knowledge of Japanese culture and/or bilingual in Japanese is a plus.

Benefits

• Medical, dental, and vision insurance - TOK pays 100% of the premiums for all employees.
• 401(K) with company match.
• Paid life insurance.
• 15 paid Holidays.
• Generous paid time off.
• On-the-job training and skill development.
• Employee assistance program.