Accounting Clerk - HALL Arts Hotel

Coury Hospitality•Dallas, TX

About The Position

JOB OVERVIEW: Verify, obtain approvals and pay all invoices from vendors and associates in a timely, accurate manner in accordance with accounting policies and procedures. Bill and collect all revenue owed to the hotel in an accurate, timely manner in accordance with accounting policies and procedures. Maintains all cash house banks and prepares daily cash deposits. ESSENTIAL JOB FUNCTIONS: Sort and verify accuracy of Night Audit work (primarily receivables aspect), i.e., including reconciliation of banquet check extensions, coding of banquets at cost, review and route sales and promotion checks with back-up. Record department administration phone calls and inform Director of Finance of any potential concern. Post city ledger payments in the property management system, reconcile and bill all city ledger accounts. Perform follow-up billing and credit collection documentation and inform Director of Finance of any potential uncollectible accounts. Reconcile credit card back-up to General Cashier Summary and inform Director of Finance of any discrepancies. Bill out credit cards (AMEX, DINERS, etc.). Maintain accurate and legible logs for all credit cards. Set up new accounts by following the established credit policy. Assist in reconciling open account status items. Input General Cashier Summary and maintain binder. File and distribute credit card cancellations, bulletins, and credit warnings — process and follow-up on all returned checks accepted as a cash payment. Record General Ledger and City Ledger reconciliations. Prepares daily cash deposit. Log in all-cash drops from the previous day with a witness and substantiate this on cash drop sheet. Safeguards general cashier’s bank concerning accurately accounting for all funds daily. Provides Director of Finance with a record of the daily count. Maintains security of general cashier’s access regarding the security system and safe combinations. Issues all house banks per the approval of the Director of Finance. Oversees all house banks, including those issued to other bank holders. Maintains a current file of all house banks contracts and amounts issued and outstanding. Audits house banks along with one witness. Maintains monthly house bank summary report and follows house bank policies and procedures. Balances all cashier’s deposits and reports all overages and shortages to the Director of Finance daily. In case of significant fund shortages, notifies Director of Finance immediately. Balances all deposits daily and provides copies. Maintains a log of all collections. Provides change for all hotel outlets at specific and assigned times. Maintains adequate change reserve on weekends to anticipate all needs of outlets. Maintains numerical control of all gift certificates. Preparation of the daily over/short report. Research any discrepancies. Maintains petty cash fund by following S.O.P. Reconcile weekly for reimbursement from accounts payable. Perform any other job-related duties as assigned.

Requirements

High School diploma or equivalent with at least 1 year of related work experience required
Hotel Accounting Required
No supervisory experience is required
Demonstrates strong computer skills arithmetic computation and learning skills
Proficient in speaking English and communicating to guests and co-workers using clear appropriate and professional language
Comfortable with using Microsoft Office systems and tools
Talk with and listen to other curators to effectively exchange information
Prepare and review written documents (e.g. daily logs business letters memoranda reports) including proofreading and editing written information to ensure accuracy and completeness
Enter and locate work-related information using computers and/or point of sale systems

Nice To Haves

Marriott Lightspeed System preferred

Responsibilities

Verify, obtain approvals and pay all invoices from vendors and associates
Bill and collect all revenue owed to the hotel
Maintain all cash house banks and prepares daily cash deposits
Sort and verify accuracy of Night Audit work
Post city ledger payments in the property management system, reconcile and bill all city ledger accounts
Perform follow-up billing and credit collection documentation
Reconcile credit card back-up to General Cashier Summary
Bill out credit cards (AMEX, DINERS, etc.)
Set up new accounts by following the established credit policy
Assist in reconciling open account status items
Input General Cashier Summary and maintain binder
File and distribute credit card cancellations, bulletins, and credit warnings
Record General Ledger and City Ledger reconciliations
Prepare daily cash deposit
Log in all-cash drops from the previous day with a witness and substantiate this on cash drop sheet
Safeguard general cashier’s bank concerning accurately accounting for all funds daily
Issue all house banks per the approval of the Director of Finance
Oversee all house banks, including those issued to other bank holders
Maintain a current file of all house banks contracts and amounts issued and outstanding
Audit house banks along with one witness
Maintain monthly house bank summary report and follows house bank policies and procedures
Balance all cashier’s deposits and reports all overages and shortages to the Director of Finance daily
Balance all deposits daily and provides copies
Maintain a log of all collections
Provide change for all hotel outlets at specific and assigned times
Maintain adequate change reserve on weekends to anticipate all needs of outlets
Maintain numerical control of all gift certificates
Prepare the daily over/short report
Research any discrepancies
Maintain petty cash fund by following S.O.P.
Reconcile weekly for reimbursement from accounts payable
Perform any other job-related duties as assigned