Accounting Data Specialist

Kraus-Anderson Incorporated•Minneapolis, MN

12d•$24 - $30

About The Position

This position is responsible for maintaining accurate vendor records and performing ongoing data maintenance in our ERP system, ensuring compliance with company policies and statutory requirements. As well as assisting with project setup and providing general administrative support to the department. This position is ideal for someone who is highly organized, able to manage multiple priorities, and has strong attention to detail.

Requirements

High School Diploma or GED.
1-3 years of administrative experience, preferably in an accounting, finance, or construction environment.
Demonstrated computer proficiency (MS Office 365 – Word, Excel, PowerPoint and Outlook)
Strong organizational and data entry skills with high attention to detail.
Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers.
Ability to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customerservice.
Ability to use time productively, maximize efficiency and meet challenging work goals.
Ability to maintain compliance with all company policies and procedures.
Ability to possess and maintain exceptional work ethic as well as uphold company values and demand the highest standard of conduct from self and others.

Nice To Haves

Experience in the construction, finance, or accounting is highly desired
Knowledge of vendor setup processes and compliance requirementsKnowledge of construction specific software such as Vista Viewpoint
Advanced knowledge of accounting software, internet applications and Microsoft excel is preferred.

Responsibilities

Set up and maintain vendor records in the ERP system.
Ensure compliance with company policies and legal requirements such as year-end tax reporting.
Maintain proper documentation of vendor setup, changes, and compliance tracking.
Coordination with vendors and other employees to complete compliance verification processes.
Review of project initiation documents for completeness and accuracy.
Create and issue project numbers for a variety of project types.
Enter detailed project information into ERP system, including coding structure, budgets, and billing terms.
Coordinate with project managers, project coordinators, and accounting staff to ensure accurate setup and alignment of project information.
Monitor data integrity and resolve discrepancies in project setup.
Maintain standardized procedures and documentation.
Prepare presentations and slide decks for internal and external use.
Manage the calendar for the accounting and finance department, including scheduling meetings and events.
Distribute mail and emails to the correct recipients.
Maintain and update departmental references, procedures, and documentation.
Perform data entry and other administrative tasks to support financial operations.
Performs other duties as assigned.