Accounting & Payroll Specialist

Thos. Moser•Auburn, ME

23h•Hybrid

About The Position

Since 1972, Thos. Moser has been building handcrafted hardwood furniture in Maine using honest materials, thoughtful design, and time-honored woodworking techniques. Based in Auburn, our workshop is home to a community of skilled craftspeople dedicated to producing furniture of lasting beauty and integrity. To support this mission, we are seeking a detail-oriented professional to join our team in a hybrid Accounting and HR administrative role. This position plays a critical role in ensuring the accuracy of our financial operations, the timely processing of payroll, and the smooth administration of HR processes that support our employees and day-to-day business functions. Position Summary We are seeking a detail-oriented and highly organized professional to support Accounting, Payroll, and Human Resources functions. This role is responsible for accounts payable processing, cash receipts, payroll administration, and HR support to ensure efficient day-to-day operations. The right candidate will have an aptitude for technology and be willing to support process and system improvements.

Requirements

Associate’s degree in Accounting or equivalent work experience
Basic understanding of accounting principles (accounts payable, cash receipts, and general ledger concepts)
Hands-on experience processing payroll and maintaining payroll records
Familiarity with accounting and payroll software
Proficiency in Microsoft Excel and other Microsoft Office applications
Strong attention to detail and organizational skills
Ability to handle confidential information with discretion
Strong communication skills and ability to work across departments

Responsibilities

Process accounts payable invoices, ensuring accuracy, proper approvals, and timely entry
Match purchase orders, invoices, and receipts where applicable
Prepare and process vendor payments (checks, ACH, wire transfers)
Reconcile vendor statements and resolve discrepancies
Record and process cash receipts, including customer payments and deposits
Apply payments accurately to customer accounts and assist with account reconciliations
Support month-end close
Process bi-weekly or semi-monthly payroll accurately and on time
Maintain payroll records, deductions, and benefit withholdings
Ensure compliance with applicable payroll laws and regulations
Coordinate employee changes (hires, terminations, compensation updates)
Respond to employee payroll-related inquiries
Assist with onboarding and offboarding processes
Maintain employee records and ensure data accuracy and confidentiality
Support benefits administration and enrollment activities
Assist with recruiting coordination