Accounting Specialist

Neumann Kaffee Gruppe (NKG)•Washington, DC

1d•Hybrid

About The Position

We are Neumann Kaffee Gruppe. And we love coffee. For us at Neumann Kaffee Gruppe (NKG), everything revolves around coffee. As a globally active green coffee service group, our more than 3,300 employees in 28 countries work with dedication for and with green coffee, which is always the focus of our services along the entire coffee supply chain. Our fields of work are just as diverse as our employees and we are proud to live this diversity. Neumann Gruppe USA, Inc. (NGUS) is a holding company that provides shared support services to the three NKG import companies in the United States: Rothfos, InterAmerican Coffee and Atlas Coffee Importers. These shared services — which include Logistics, IT, Human Resources and Accounting — enhance both efficiency and communication. This position is with Atlas Coffee Importers. Atlas carefully cultivates relationships between roasters and producers. It has invested in quality development in both classic and emerging coffee origins, and it has a long track record of creating access to specialty markets where they didn’t previously exist. Atlas also supports organizations and programs that increase equity and access across the entire coffee supply chain and offers outstanding educational programming, including CQI and SCA courses, in its well-regarded lab in Edmonds, WA.

Requirements

Associate's degree in accounting, Finance, or related field preferred or equivalent work experience.
At least 2 years’ experience in credit and collections, preferably in an office environment. Experience working with business-to-business customers highly desired.
Organized, driven, and self-motivated with sound judgment. Strong analytical skills and attention to detail. Ability to multi-task and handle frequent interruptions and shifting priorities.
Excellent data-entry skills. Experience with Enterprise Accounting software. Proficiency in Microsoft Office, Excel, Word, Outlook.
Strong customer service aptitude and understanding of customer service principles.
Excellent communication skills, both written and verbal. Ability to use phone, email, and video conference technology to communicate with internal and external parties.
Flexible, collaborative personality with a strong emphasis on cross-functional communication and responsiveness.

Responsibilities

Review and act on all messages in the AP mailbox throughout each day
Enter new vendor bills
Reconcile vendor statements
Contact vendors to request statements, credits and corrections
Review every vendor account in accounting system weekly to confirm data accuracy
Review AP aging report
Download and confirm completeness of all coffee bill documents.
Verify every coffee bill’s payment instructions
Ask Trading to do verbal verification of any new payment instructions
Make list of proposed vendor payments each day
Request or return loan funds as needed
Update loan tracker and accounting system with all loan activity
Create new payment templates in bank
Set up vendor ACH and wire payments in the bank
Send payment confirmations to vendors
Record vendor payments in the accounting system
Answer management questions and report requests
Assist with financial audits
Issuing customer Credit Memos.
Collaborating with sales representatives and resolving customer issues.
Gathering customer credit documentation for new customer approval.
Communicating with customers and sales team members regarding account statements, customer billing discrepancies and questions.
Maintaining good relationships with customers to facilitate prompt payments and resolve disputes.
Entering daily bank transactions and reconciling records, resolving discrepancies or issues related to accounts receivable.
Reconcile the bank to the accounting system every day
Review bank transactions on fraud hold (infrequent)
Keep loan transactions updated in Excel tracker and in accounting system daily
Enter customer wire, ACH, check and credit card payments into the accounting system
Answer team questions about customer payment status
Schedule customer ACH payments
Set up daily customer ACH payment batch
Follow up with customers about past due payments
Respond to requests for credit references for our customers
Contributing to special projects as needed, such as process improvements, ad hoc reporting requests, system implementations, or financial initiatives.