GLOBAL OPS - Accounting Specialist
About The Position
The Accounting Specialist supports the financial operations and administrative stability of GLOBAL OPS. This role is responsible for maintaining accurate financial records, managing accounts payable and receivable processes, supporting billing operations, and ensuring the integrity of daily financial transactions. The Accounting Specialist plays a key role in ensuring financial discipline, operational transparency, and reliable accounting practices across the organization. This position requires a highly detail-oriented professional capable of managing multiple responsibilities while maintaining accuracy and strong documentation standards. This role supports leadership by ensuring financial data is organized, timely, and reliable for operational decision-making and company growth.
Requirements
- Minimum 2+ years of bookkeeping, accounting, or finance-related experience in a professional office environment
- Strong experience working with QuickBooks or comparable accounting software
- Demonstrated ability to manage financial records accurately
- Proficiency in Microsoft Office (Excel, Word, Outlook)
- Strong spreadsheet and Excel formula capability
- Experience with Google Workspace applications
- Strong data entry skills and numerical accuracy
- Exceptional attention to detail and organizational discipline
- Strong analytical and problem-solving ability
- Ability to manage multiple priorities and meet deadlines
- Excellent written and verbal communication skills
- Ability to quickly learn and adapt to new systems and technologies
- High level of professionalism, confidentiality, and integrity
Nice To Haves
- Experience working with DCAS (Department of Citywide Administrative Services) program documentation and billing processes
- Familiarity with government or municipal contracting environments
- Experience supporting accounting functions in a service-based organization
Responsibilities
- Record and maintain daily financial transactions in the accounting system.
- Ensure proper posting, classification, and documentation of financial entries.
- Maintain organized and accurate financial records and supporting documentation.
- Assist with reconciliation of financial data and internal accounting records.
- Generate and distribute client invoices according to company billing cycles
- Monitor outstanding receivables and payment timelines
- Assist with follow-up on overdue invoices to maintain healthy cash flow
- Maintain accurate records of receivables and payment activity
- Support leadership in tracking billing and collections performance
- Process vendor invoices and ensure proper documentation
- Verify vendor charges and maintain organized records
- Ensure timely vendor payments and proper transaction posting
- Maintain clear documentation for all payable transactions
- Prepare and manage regular billing documentation for client accounts.
- Maintain accurate financial records to support reporting and auditing processes.
- Ensure financial records meet internal standards for organization and traceability.
- Assist leadership with financial documentation requests when necessary.
- Perform financial data entry with a high level of accuracy.
- Support administrative office functions including answering employee queries related to payroll, vacation time, and safe & time; opening, distributing and responding effectively to mail.
- Conduct internet research or administrative tasks that support operational or financial functions.
- Assist with evolving operational needs as the company continues to grow.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
