Accounting Supervisor

Commonwealth of Massachusetts•Waltham, MA

About The Position

The Department of Developmental Services (DDS) is seeking qualified applicants for the Accountant III Supervisor position. This position will perform a full array of financial and administrative/support functions in the Metro Region’s Business Office. Primary responsibilities include but not limited to: The mission of the Department of Developmental Services (DDS) is to create innovative and genuine opportunities for individuals with intellectual and developmental disabilities including Autism Spectrum Disorder to participate fully and contribute meaningfully to their communities as valued members. DDS serves over 43,000 vulnerable individuals throughout their lifetimes, providing a spectrum of day, employment, and residential supports. The agency directly oversees and manages $3 billion in public funds ($2.7B+ operating budget) and approximately 5,500 staff, the largest state employee workforce of any agency in the Massachusetts executive branch of government. For more information about our agency and programs visit: www.mass.gov/dds

Requirements

Applicants must have at least (A) three years of full-time, or equivalent part-time, professional experience in accounting or auditing, of which at least (B) one year must have been in a supervisory, administrative or managerial capacity, or (C) any equivalent combination of the required experience and the substitutions below.
An Associate's degree with a major in accounting, business administration or business management may be substituted for a maximum of one year of the required (A) experience.
A Bachelor's degree with a major in accounting, business administration or business management may be substituted for a maximum of two years of the required (A) experience.
A Graduate degree with a major in accounting, business administration or business management may be substituted for the required experience.

Nice To Haves

Ability to give written and oral instructions in a precise, understandable manner.
Knowledge of accounting principles and practices including terminology.
Ability to analyze data, draw conclusions and make appropriate recommendations.
Ability to read and interpret documents such as financial reports, accounts and ledgers.
Ability to use mathematical formulas to solve financial problems.
Ability to interpret, follow and apply oral and written instructions.
Ability to prepare general reports and spreadsheets.
Ability to maintain accurate records.
Ability to exercise sound judgement.
Ability to exercise discretion in handling confidential information.
Ability to establish and maintain harmonious working relationships with others.
Ability to deal tactfully with others.
Ability to work independently as well as in a team setting.
Ability to multi-task, prioritize and meet deadlines in a timely manner.
Strong analytical, organizational and interpersonal skills are essential as well as written and communication skills.
Strong working knowledge of MMARS/MOSAIC.
Knowledge of the Commonwealths procurement policies and procedures.
Overall knowledge of the State’s laws, rules and procedures in the areas of budgetary, financial and internal controls.
Ability to supervise, including planning and assigning work according to the nature of the job to be accomplished, the capabilities of subordinates and available resources; controlling work through periodic reviews and/or evaluations; determining subordinates’ training needs and providing or arranging for such training. Motivating subordinates to work effectively; determining the need for disciplinary action and either recommending or initiation of disciplinary action.
Knowledge of the principles, practices and techniques of supervision.
Experience with Microsoft Office Suite, specifically proficient in Excel, Access, Word and Outlook.

Responsibilities

Process encumbrances and payments into the Massachusetts Accounting System MOSAIC.
Supervise accounting staff, providing training and support concerning encumbrance and payment matters
Monitor the Business Office inbox and assign tasks.
Review internal Business Office tracking tools/systems for accuracy and completeness; follow up with staff when necessary.
Oversee and manage transactions entered in FMIS PO database, PO Invoice Tracking and MOSAIC, by accounting staff to ensure accuracy, timeliness and compliance with DDS and oversight agency policies and procedures.
Enter and modify vendor information in MOSAIC when necessary.
Prepare, maintain and reconcile financial documents, transactions, statements to ensure conformance with established accounting standards and procedures.
Responsible for auditing A/P documentation and staff payment vouchers, reconciling discrepancies and independently resolving payment issues.
Monitor, report and reconcile expenditures/payments, encumbrances & bank balances.
Confer with vendors, state agencies, regional/area staff concerning accounting related matters such as responding to purchase of goods and services inquiries and resolving accounting discrepancies around billing/payment matters.
Manage and resolve vendor reconciliation issues to problem solve, trouble shoot and provide guidance.
Assist with card management.
Coordinate and prepare financial documents related to audit requests and the Commonwealth’s generally accepted accounting principles annual report (GAAP).
Review business office accounting procedures, make recommendations and/or implement updates that address policy changes, improve workflow and maximize job performance of staff.
Other duties as assigned.

Benefits

Comprehensive Benefits
When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.
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