Accounting Technician & Office Manager

State of Montana • Helena, MT

22h

About The Position

This position is open until filled. The first application review will be conducted on February 18, 2026. About the Montana Arts Council: The Montana Arts Council is the state agency established to develop the creative potential of all Montanans, advance education, spur economic vibrancy and revitalize communities through involvement in the arts. We are a small team of seven creative people dedicated to supporting the arts in all their forms across Montana and maximizing access to great arts experiences for all Montanans. We conduct a variety of programs, work collaboratively together, stay responsive to constituent needs, and communicate effectively with Council members, leaders and lawmakers, our constituents, and each other. Because we live in the intersection between state government and the arts field, we all have to navigate ambiguities and uncertainties with grace, brains, and good humor. The Accounting Technician & Office Manager position is the hub of this operation and is central to the smooth sailing of our little ship. It requires someone with keen attention to detail, and ability to understand the broader vision and direction of each program. We need someone who can deal gracefully with people of all personalities and positions, is organized, and is a problem solver. If you are responsive, efficient, thoughtful in your work, and personable, and if you believe in the power of art to improve the lives of Montanans, we hope you’ll apply for this position by submitting your resume and cover letter.

Requirements

• Skill in the use of general office software (e.g., Word, Excel, Outlook, etc.) with a preference for strong excel skills
• Understanding of accounting and payroll practices
• Ability to communicate effectively verbally and in writing
• Accurate typing, filing, and archiving skills
• Willingness to establish and maintain effective working relationships
• Knowledge of software management including business and multimedia applications
• Requires education or experience equivalent to an associate degree and/or three-years office administration experience including computer and bookkeeping experience.

Nice To Haves

• Knowledge of the Statewide Accounting, Budgeting, and Human Resource System (SABHRS) and an interest in the arts is preferred.

Responsibilities

• Execute financial operations and compliance: Process accounts payable and receivable; verify and audit invoices and supporting documents; reconcile accounts; prepare reports; maintain accurate financial records; and ensure compliance with state accounting and procurement policies.
• Support payroll and purchasing activities: Provide payroll data and reporting; input payroll into the system; coordinate purchases of goods and services; monitor equipment needs; and maintain organized financial files.
• Manage grant systems and data integrity: Administer and maintain grants through management software; set up and support user accounts; provide technical assistance; and ensure accurate, complete data collection and integration with other systems.
• Coordinate office communications and daily operations: Monitor and respond to phone, email, and walk-in inquiries; route requests to appropriate staff; oversee general office email and mail distribution; maintain office security and opening/closing protocols; prepare agendas and notes for staff meetings; set up and host virtual meetings; and track building maintenance issues.
• Organize major events and provide executive support: Plan and execute bi-annual council meetings, receptions, and tours; organize program ceremonies such as Governor’s Arts Awards and Traditional Arts events; and provide administrative support to the Executive Director. Executive support functions include travel planning, calendar and email management, reports and special projects as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree