Accounts Payable Associate

Success Academy Charter Schools•New York, NY

13h•$70,000 - $75,000

About The Position

The Accounts Payable & Payroll Coordinator is a critical, dual-function role responsible for ensuring the timely and accurate processing of vendor payments and employee compensation. This position requires strong technical aptitude, meticulous attention to detail, and will serve as a key financial liaison for both external vendors and internal staff.

Requirements

Prior experience in accounts payable, accounting, payroll with a strong understanding of financial policies and procedures.
Experience with General Ledger and Journal Entries: The ability to perform account reconciliations and assist with journal entries.
Strong organizational skills and meticulous attention to detail.
Excellent communication skills, both written and verbal.
Ability to work effectively in a team environment.
Familiarity with standard office software and comfortable using a MacBook.

Nice To Haves

Experience with Coupa (a plus).
Experience with NetSuite (a plus).
Industry experience from academia or a non-profit organization.

Responsibilities

Invoice and Expense Processing: Receive, verify, and process invoices and requisitions for goods and services. Ensure all transactions comply with financial policies and procedures. Code and log all incoming invoices and bills on internal systems after confirming appropriate approvals.
Financial Record Management: Charge expenses to appropriate accounts and cost centers by analyzing PO/invoice/expense reports and recording entries. Maintain electronic records for all payable accounts, including the accounts payable register and related reports. Perform vendor file maintenance and track all payments.
Discrepancy Resolution and Communication: Keep aging reports clean and actively work on resolving discrepancies. Communicate externally with vendors and internally with departments to investigate and resolve any questions or issues. Build and maintain strong relationships with vendors and suppliers.
Financial Operations Support: Assist with the monthly close process. Support the company's accounting operations by ensuring timely payments of vendor invoices and expense vouchers. Assist in the management of the credit card program. Send out weekly/bi-weekly ACH remittance emails.
Payroll Processing: Manage and process bi-weekly payroll for hourly employees using the designated payroll system. Ensure accurate calculation of wages, tax withholdings, deductions, and garnishments.