Accounts Payable Associate

Aston Carter•Des Plaines, IL

3d•$28 - $32•Hybrid

About The Position

The Accounts Payable Analyst will collaborate with the Finance, Operations, and Supply Chain Departments to support the Purchasing and Commercial teams across all U.S. and Mexico locations. The role involves managing daily operations of the Accounts Payable department and performing general accounting functions, transactions, and reporting.

Requirements

3+ years of experience in Accounts Payable.
Strong communication skills with vendors, internal partners, and leadership.
Independent problem-solving abilities and solution presentation skills.
Detail-oriented and organized.
Strong interpersonal skills, comfortable with vendor communication.
Proficiency in Excel, Word, and any ERP/MRP systems.
Ability to work in a manual, legacy-system workflow.

Responsibilities

Prepare and enter invoices into the system accurately and promptly.
Review invoices for proper coding, approval, and assign correct accounts when necessary.
Collaborate with Purchasing and other departments to ensure invoice accuracy and validity.
Maintain accounts payable records and distribute reports.
Process weekly and on-demand checks to vendors and others.
Handle Wire/ACH payments and cash management.
Create and run queries as needed.
Maintain and update the accounts payable procedure manual.
Communicate with vendors regarding invoices and payment terms.
Perform three-way match of approved purchase orders to invoices and receivers.
File processed invoices and maintain invoice files for yearly storage.
Update checks processed on the Un-Matched Receivers report and provide a list of receivers to be closed.
Reconcile vendor statements with internal statements.
Verify and validate Concur expenses as needed.
Apply manual payment processes for inter-company payments submitted through the Corporate Office.
Monitor and review Travel and Entertainment expenses allocated from Corporate.
Process and post T&E expenses allocated from Corporate and manage accrual expenses from the Concur system.
Participate in various audits and provide assistance to other departments.
Act as a backup for other accounting positions and perform other duties as assigned.