ACCOUNTS PAYABLE CLERK - Part Time - Days

Mohawk Valley Health System•Village of New Hartford, NY

1d•$19 - $23

About The Position

The Accounts Payable Clerk in the Finance Department performs a combination of routine verifying and posting duties to assist in maintaining accurate accounting records, to complete the accounts payable cycle and assist in the monthly and yearly financial cycle. Work is performed in accordance with the established philosophy, goals, and objectives of the hospital and the Finance Department.

Requirements

High School Graduate
Minimum of one year’s experience, preferably in a business office setting.
Must have typing, adding machine/calculator, and computer skills.
Knowledge of general office equipment e.g. copier is required.
Must possess strong interpersonal skills, with considerable patients, tact and diplomacy, and good telephone etiquette.
Strong organizational skills and priority setting ability is required.

Nice To Haves

Associate Degree in Business and/or comparable business education.

Responsibilities

Responsible for processing payments for purchase order transactions.
Audits invoices against the purchase order/receiving report for correct vendor information, items, quantity and price.
Ensures payments are made to vendors according to the terms in the purchase order.
Monitors invoices for correct information; issues exception reports if necessary.
Responsible for processing vendor refund or rebate checks.
Maintains orderly and complete filing system for all invoices.
Types and inputs any manual checks and provides cash clerk with accurate safe count.
Mails all signed checks with all necessary documents.
Reconciles vendor statements monthly, balancing accounts payable balance and researching any discrepancies.
Provides accounting staff members with photocopies of requested accounts.
Responsible for proper coding and signatures of expense vouchers and invoices.
Supply accountants with monthly accruals.
Completes review of received not invoiced report within 5 business days of receipt.
Ensuring accurate information for yearly 1099's.