Accounts Payable Coordinator
About The Position
The Accounts Payable Coordinator is responsible for the accurate, timely, and compliant processing of vendor invoices and payments for Vibrant Ingredients. In addition to managing day-to-day accounts payable operations, this role plays a key part in process improvement, system optimization, and cross-functional finance initiatives as the company continues to scale and automate. This position is ideal for a detail-oriented AP professional who enjoys owning processes, strengthening controls, and partnering with Procurement, Operations, and Finance. At the outset, this role will also support the development of future procure-to-pay processes, data governance, and scalable tools to enable an efficient AP function
Requirements
- 5+ years of Accounts Payable experience in a mid-size or manufacturing environment
- ERP experience (Microsoft Business Central or Great Plains preferred)
- Strong understanding of PO-based AP and 3-way matching
- High attention to detail with strong analytical and problem-solving skills
- Excellent organizational and time management skills
- Professional communication skills with internal and external partners
- Process-oriented mindset with a continuous improvement approach
- Ability to thrive in a fast-paced, evolving environment
Nice To Haves
- Experience in food & beverage manufacturing or CPG
- Exposure to AP automation tools (Bill.com, Tipalti, Stampli, AvidXchange, etc.)
- Experience supporting system implementations or process improvement initiatives
- Advanced Excel skills (pivot tables, lookups)
- Familiarity with freight, ingredient, and co-manufacturing invoices
Responsibilities
- Process high-volume vendor invoices accurately and timely with appropriate coding
- Perform 2-way and 3-way matching (invoice, PO, receipt)
- Assist with weekly payment runs (ACH, checks, and wires)
- Handle vendor credits, debit memos, and short payments
- Monitor accounts to ensure payments are up to date
- Set up and maintain vendor records (contact information, W-9s, payment details)
- Timely and effective communication for vendor inquiries
- Collaborate effectively to resolve discrepancies with Procurement, Receiving, and Operations
- Cultivate and maintain strong vendor relationships
- Maintain organized and accurate AP ledgers and documentation
- Assist with AP accruals and cutoff procedures
- Support audit requests and provide relevant documentation
- Overall assist to ensure timely and accurate month-end close
- Identify opportunities to improve AP efficiency and accuracy
- Support AP automation tool implementation (OCR, workflow, and vendor portals)
- Assist with ERP implementation and system enhancements
- Participate in continuous improvement initiatives
Benefits
- Generous time off for vacations
- Paid Holidays
- 401(k) with company match
- Tuition reimbursement
- Medical/Dental/Vision
- Health & Wellness programs
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
