Accounts Payable Coordinator

COMMONWEALTH OF VIRGINIA DBA VIRGINIA PORT A•Norfolk, VA

12d

About The Position

The main objective of this position is to receive, verify, process, and issue payment of invoices and requisitions for goods and services via Accounts Payable workflow for all entities under the Port of Virginia umbrella.

Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Associate’s degree required.
Valid driver’s license; Transportation Worker Identification Credential, Technical Certification required.
Three years of relevant experience required

Nice To Haves

Five years [of relevant experience] preferred.

Responsibilities

Demonstrates commitment to data security and integrity, cybersecurity, and prescribed organizational practices in addition to workplace safety standards.
Ensures basic understanding of relevant systems.
Understands timelines that contribute to processing accounts payables in a timely manner.
Prepares expense vouchers and invoices for payment processing on weekly pay cycles.
Maintains files and accounting documentation.
Reviews various accounts payable reports and queries and provides necessary feedback.
Processes invoices, vouchers, and expense reimbursements for payment.
Recognizes potential and active problems and addresses/escalates accordingly.
Collaborates with Procurement/Sourcing to identify owners/processor of ordered goods and services to provide requisitions, purchase orders, and/or resolve any discrepancy issues.
Ensures proper research is done in PeopleSoft before sending discrepancies out to the field.
Effectively communicates in both verbal and written forms.
Provides timely communication with appropriate stakeholder(s) in a timely manner.
Organizes and directs their own schedule and activity on a daily basis.
Performs other duties as assigned.
The Port of Virginia is a 24-hour, 7-day-a-week, 365-day-a-year operation, schedule and location may vary based on the needs of the operation.