Accounts Payable Coordinator
About The Position
1-800-Flowers.com, Inc. is a Family of Brands that engage our customers through differentiated products and unique services, helping them connect with the important people in their lives. This Accounts Payable Coordinator role supports our Gourmet Foods & Gift Baskets brands based in Chicagoland, including DesignPac, 1-800-Baskets.com, Simply Chocolate, and The Popcorn Factory. Position Summary The Accounts Payable Coordinator is responsible for ensuring all accounts payable transactions are processed accurately, timely, and in accordance with company policies and SOX controls. This role plays a key part in maintaining strong vendor relationships, supporting month-end close activities, and contributing to continuous improvement within the Accounts Payable function.
Requirements
- +2 years of experience in Accounts Payable or a related accounting role.
- Proficiency in Microsoft Excel and Outlook.
- Experience with ERP systems.
- Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
- High attention to detail with a strong sense of urgency and accountability
- Excellent written and verbal communication skills, including professional email correspondence.
- Strong customer-service orientation and ability to collaborate across teams
- Demonstrated commitment to teamwork, integrity, and continuous improvement
Nice To Haves
- Associate degree in Accounting or a related field preferred, or equivalent relevant experience.
Responsibilities
- Record vendor invoices and ensure proper coding, meeting two-way match requirements for expense invoices and three-way match requirements for inventory invoices
- Prepare and process weekly vendor payments, ensuring payment discounts are captured when applicable.
- Research and resolve invoice discrepancies by partnering with internal teams, vendors, and procurement.
- Communicate with vendors regarding pricing, quantity, and payment inquiries.
- Track and reconcile company credit card expenses, ensuring proper documentation and approvals.
- Monitor AP inboxes for invoice submissions, payment requests, and general inquiries
- Process vendor setup requests and maintain accurate vendor records.
- Support intercompany invoice processing to ensure accounts are balanced.
- Maintain and file financial documents in accordance with corporate record retention policies
- Support month-end, quarter-end, and year-end close activities.
- Perform other duties as assigned
Benefits
- Medical, dental, vision, life and disability insurance for the associate and family (if applicable)
- Flexible Spending Account
- Health Savings Account
- 401k retirement program
- Mental health resources / Employee Assistance Program
- 80 hours of paid vacation time (accrued on an hourly basis)
- 9 paid holidays
- 30% employee discount across our family of brands
- Potential eligibility for annual merit-based wage increase, if applicable
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
