Accounts Payable Coordinator

Blount Fine Foods•Warren, RI

About The Position

Bringing our love of food to families for five generations! Blount Fine Foods is a family-owned and operated manufacturer, marketer, and developer of premium fresh prepared foods. We are an engaging team, bringing restaurant-quality products to America including single-serve grab-n-go fresh soups, mac & cheese, and entrées in grocery stores across the country, as well as for hot bars and restaurants. Help us create the finest food experiences including those with specialty certifications that include organic, gluten-free, and low sodium, among others. Join a proven team for growth, success, and a satisfying career! Summary: The Accounts Payable Coordinator will be responsible for the full AP cycle, processing invoices and issuing payments via wire, ACH or check. Ensures the Purchase Order quantity and price are accurately reflected and paid to the vendor. Ensures all non-inventory invoices are matched, approved, and paid in a timely manner. Maintain multiple spreadsheets tracking product receipts, returns and vendor invoices. Maintain monthly check list to ensure all monthly invoices are received or accounted for. Ensures that company finances are accurate, up to date and suppliers are paid within established time limits. Must be capable of working in a fast-paced environment with time sensitive materials and maintain strict confidentiality due to the nature of the position.

Requirements

One year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience.
Excellent verbal and written communication skills required.
Ability to work independently or as part of a team.
Ability to multi-task, great attention to detail skills, ability to meet deadlines in a fast-paced environment.
Strong Excel skills, working knowledge of Microsoft Office.

Responsibilities

This position is responsible for monitoring payments and expenditures by receiving, processing, verifying and reconciling invoices.
Review incoming invoices, check requests, and accompanying documentation for accuracy and proper authorization/approval.
Review payables ensuring a three-way match. Work closely with Purchasing and Logistics groups to resolve discrepancies between the purchase order, receiving documentation and invoice.
Obtain W-9 from appropriate vendors for preparation of 1099’s at year end.
Process payment requirements for management approval.
Process and print checks weekly assuring discounts are taken, and vendors are paid within terms to avoid late charges.
Review AP vendor statements monthly to ensure all invoices are entered
Review invoices to assess sales tax payable.
Handle AP collection calls and internal calls for AP issues.
Assist in the month-end and year end closing process
Accomplish accounting and organization mission by completing related results as needed