Accounts Payable/Inventory Specialist

ESSENTIAL FUNCTIONS: 

·  Provide professional customer service to internal and external customers

·  Maintain weekly deadlines for invoice and check processing

·  Verify all invoices for proper accounting, approval signature, and dollar
amount. Invoices coming in require that completed and approved paperwork be
attached prior to processing for payment. (Work orders, packing slips, PO, etc.)

·  Accurately key invoices into AP system after verification

·  Follow and maintain established procedures for return of invoices to
departments that are turned in without proper back up

·  Ensure proper work flow. Follow established daily, weekly and monthly
priorities for the AP area.

·  Review the daily exception file and correct invoice entry as necessary to
clear the exception.

·  Code and key all utility bills, rents, leases, and other miscellaneous bills

·  Run fixed payments for rents and leases every month

·  Responsible for the collection and proper input of all W9s prior to
processing payment

·  Responsible for execution of month end AP closing procedures and deadlines

·  Reconcile the AP Trial balance to the General Ledger

·  Responsible for keeping the AP aging current

·  Responsible for reviewing and clearing past due amounts from all statement.

NONESSENTIAL FUNCTIONS

Other duties will be assigned by Controller, based upon Dept. needs