Accounts Payable Manager

George Fox University•Newberg, OR

23h•Onsite

About The Position

George Fox University's Finance Department is seeking a detail-oriented, team player to serve as their Accounts Payable Manager. About the Job: The Accounts Payable Manager will oversee all accounts payable functions and supervise two Accounts Payable Specialists, ensuring accurate and timely processing of payments. This role will maintain and enhance AP systems, policies, and procedures, research and recommend new technologies to improve efficiency and outcomes, and complete routine general ledger reconciliations while providing additional GL support as needed. The Accounts Payable Manager will also serve as the primary liaison with IT on AP-related matters and support the maintenance of online banking controls and related University banking relationships. Job responsibilities include, but are not limited to: Managing accounts payable functions and supervising two A/P specialists, including overseeing all the related software and processes. This may include a part time student-worker and occasional part time help as needed. Working closely with the Purchasing Department to design and maintain policies and procedures regarding payment of the University's expenditures and liabilities. Serving as a Liaison to the IT department for any software/hardware issues or updates relating to AP, serving as the functional lead for the AP system. Researching additional AP software/AI options to further automate workflows and reduce manual processing. Developing and implementing comprehensive university-wide cash disbursement strategies and internal control frameworks to mitigate financial risk. Maintaining bank on-line controls and related bank interfacing as it relates to AP, including the processing of domestic and international wire transfers. Completing annual 1099 reporting and other internal reporting as requested. Analyzing complex financial data trends to provide information used to forecast cash flow requirements and optimize working capital. Leading the month-end and year-end closing processes for the entire expenditure cycle. Posting and reconciling accounts payable to general ledger, and other general ledger reconciliations as assigned. Providing university-wide training on updated AP policies/platforms, ensuring high-quality customer service for internal and external partners. Assisting with day to day A/P operations as needed. Annual audit preparation and year-end closing assistance. Maintaining good working knowledge of the university's accounting software, especially as it relates to A/P. Maintaining working knowledge of other accounting functions/duties for backup purposes. Communicating effectively and courteously with others, including employees, students, and the public, in a spirit of teamwork, respect and customer service. By actions, words, and lifestyle, be a Christian role model to students, whether through casual contact or in a formal supervisory role. Demonstrated experience working cross culturally with respect, appreciation and humility. Other duties as assigned.

Requirements

A Bachelor's degree and/or five plus years of related work experience.
A high level of computer proficiency, including experience with accounting software, Excel spreadsheets, etc.
Strong interpersonal and communication skills.
Legal authorization to work in the United States. This position does not offer visa sponsorship; therefore, only applicants who do not require sponsorship for employment visas, now or at any point in the future, should apply.
A commitment to the University's Theology of Racial and Ethnic Diversity .
A desire to work with a diverse community of students and employees who represent various cultures, backgrounds, abilities, ethnicities, political views, and expressions of Christian faith.
A personal commitment to Jesus Christ and express their Christian testimony in a church. In addition, employees agree to live in agreement with the Community Lifestyle Statement and affirm the theological commitments expressed in the Statement of Faith.

Nice To Haves

A Bachelor's degree in business, finance, accounting or any other related field.
Experience with the Accounts Payable function of Peoplesoft.
Experience in a supervisory role.

Responsibilities

Managing accounts payable functions and supervising two A/P specialists, including overseeing all the related software and processes. This may include a part time student-worker and occasional part time help as needed.
Working closely with the Purchasing Department to design and maintain policies and procedures regarding payment of the University's expenditures and liabilities.
Serving as a Liaison to the IT department for any software/hardware issues or updates relating to AP, serving as the functional lead for the AP system.
Researching additional AP software/AI options to further automate workflows and reduce manual processing.
Developing and implementing comprehensive university-wide cash disbursement strategies and internal control frameworks to mitigate financial risk.
Maintaining bank on-line controls and related bank interfacing as it relates to AP, including the processing of domestic and international wire transfers.
Completing annual 1099 reporting and other internal reporting as requested.
Analyzing complex financial data trends to provide information used to forecast cash flow requirements and optimize working capital.
Leading the month-end and year-end closing processes for the entire expenditure cycle.
Posting and reconciling accounts payable to general ledger, and other general ledger reconciliations as assigned.
Providing university-wide training on updated AP policies/platforms, ensuring high-quality customer service for internal and external partners.
Assisting with day to day A/P operations as needed.
Annual audit preparation and year-end closing assistance.
Maintaining good working knowledge of the university's accounting software, especially as it relates to A/P.
Maintaining working knowledge of other accounting functions/duties for backup purposes.
Communicating effectively and courteously with others, including employees, students, and the public, in a spirit of teamwork, respect and customer service.
By actions, words, and lifestyle, be a Christian role model to students, whether through casual contact or in a formal supervisory role.
Demonstrated experience working cross culturally with respect, appreciation and humility.
Other duties as assigned.