Accounts Payable Manager
About The Position
The Accounts Payable Finance Manager will lead the end-to-end accounts payable function for the Global Management Company, overseeing both Advisor (firm) expenses and fund/portfolio company billable expenses. Reporting to the Head of Finance Operations, with regular interaction and visibility to the US Controller/SVP, this role plays a critical leadership position in strengthening controls, enhancing operational discipline, and ensuring timely and accurate processing of payments across a complex global platform. This is a hands-on leadership role for an experienced accounting professional who is motivated to build structure, implement scalable processes, and elevate service levels across the organization. The successful candidate will lead a team of three onshore professionals and offshore resources, driving accountability, improving workflow management, and enhancing confidence with key business stakeholders.
Requirements
- Bachelor’s degree in Accounting, Finance, or related field (e.g., Business Administration, Economics)
- 7+ years of accounting or accounts payable experience, preferably within financial services or a complex professional services environment
- 2–3 years of experience managing direct reports and/or offshore resources
- Strong understanding of accounting fundamentals, including journal entries and balance sheet reconciliations
- Experience implementing or strengthening internal controls within an AP or purchase-to-pay function
- Experience working with ERP systems (Workday Financials preferred)
- Strong organizational and workflow management skills
- Excellent verbal and written communication skills, with the ability to interact effectively at all levels
- Detail-oriented with strong analytical and problem-solving capabilities
- Ability to operate independently, prioritize competing demands, and drive accountability
Nice To Haves
- Experience with AP automation or audit tools (e.g., AppZen) preferred
Responsibilities
- Oversee the full purchase-to-pay lifecycle for Advisor (firm) expenses and fund/portfolio company billable expenses, ensuring timely and accurate invoice processing and payment execution.
- Design and implement scalable controls over purchasing, invoice approval, coding accuracy, vendor setup, and payment authorization.
- Strengthen segregation of duties, documentation standards, and review procedures to enhance operational discipline and mitigate risk.
- Optimize utilization of Workday Financials and AP automation tools (including AppZen) to improve efficiency, transparency, and audit oversight.
- Oversee semi-weekly vendor settlement runs and ensure adherence to established approval protocols.
- Manage bank reconciliation activities related to accounts payable, including recording and reconciling cleared cash transactions not automated within the system.
- Maintain strong controls and documentation over disbursement processes to support audit readiness and financial integrity.
- Lead and develop three onshore professionals and coordinate effectively with offshore resources, with responsibilities organized by expense type.
- Establish structured workflow management, prioritization, and performance standards to improve consistency, timeliness, and quality of execution.
- Serve as an escalation point for complex or time-sensitive matters, ensuring proactive communication and resolution.
- Partner closely with FP&A, Accounting, Business Unit Finance, and Compliance to ensure alignment across reporting, forecasting, and control activities.
- Oversee vendor onboarding, master data governance, and compliance processes, including W-9 and 1099 reporting requirements.
- Partner cross-functionally with Finance, Accounting, Tax, Compliance, Business Unit Finance and other business stakeholders to ensure accurate coding, allocation, and timely payment of expenses.
- Enhance service levels and strengthen partnership with internal stakeholders through clear communication and accountability.
- Support internal and external audit processes and maintain documentation to ensure compliance with firm policies and regulatory requirements.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
