Accounts Payable Specialist

Defense Holdings, Inc. • Manassas Park, VA

11d • Hybrid

About The Position

Defense Holdings, Inc. (DHi) is seeking a detail-oriented and organized Accounts Payable Specialist to support the company’s financial operations. The ideal candidate will be responsible for managing vendor invoices, processing payments, maintaining financial records, and ensuring compliance with financial policies and government contracting requirements.
This role requires strong analytical skills, accuracy in financial data management, and the ability to work in a fast-paced government contracting environment.

Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
• 3–5 years of accounts payable or accounting experience.
• Strong knowledge of accounting principles and financial documentation.
• Experience using accounting or ERP systems.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Excellent attention to detail and organizational skills.
• Ability to manage confidential financial information responsibly.

Nice To Haves

• Experience working in government contracting or federal financial environments.
• Familiarity with ERP platforms such as Deltek, QuickBooks, or similar systems.
• Experience supporting financial audits and compliance processes.

Responsibilities

• Process vendor invoices accurately and ensure proper approval workflows.
• Verify invoice details including quantities, pricing, and purchase order matching.
• Prepare and process electronic payments, checks, and vendor reimbursements.
• Maintain accurate accounts payable records and documentation.
• Serve as a point of contact for vendor inquiries regarding payments and invoices.
• Resolve discrepancies and coordinate corrections with vendors and internal teams.
• Maintain updated vendor records and documentation.
• Assist with month-end closing activities related to accounts payable.
• Reconcile vendor statements and accounts payable ledgers.
• Prepare accounts payable reports for finance leadership.
• Ensure financial records comply with company policies and regulatory requirements.
• Support financial audits by preparing required documentation.
• Maintain organized financial records for internal and external review.
• Maintain financial records within accounting and ERP systems.
• Assist in improving accounts payable workflows and documentation processes.
• Generate financial data reports as requested by leadership.

Benefits

• Competitive base salary (commensurate with experience)
• Medical, Dental, and Vision Insurance
• 401(k) with company match
• Paid Time Off (PTO) and Holidays
• Life and Disability Insurance
• Professional development opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level