Accounts Payable Specialist

Smart Pool Services LLC•Austin, TX

14h

About The Position

The Accounts Payable Specialist is responsible for entering vendor invoices and managing the corporate credit card program. This position performs various accounts payable activities and assists with special projects as needed.

Requirements

Associate’s degree in Accounting, Finance, or related field preferred. Equivalent experience may be considered in lieu of degree.
Minimum 1–2 years of Accounts Payable experience required; 3–5 years preferred.
Hands-on experience entering invoices and processing payments in an ERP system (i.e. NetSuite, Bill.com) required.
Strong data entry skills with high attention to detail and accuracy.
Proficient in Microsoft Office, especially Excel and Word.
Strong mathematical aptitude and proficiency working with numbers.
Good oral and written communication skills, with the ability to convey information to internal and external customers in a clear, professional and concise manner.
Effective time management skills with the ability to meet deadlines in a fast-paced environment.
Ability to work collaboratively within a team.
Ability to maintain confidentiality and exercise discretion

Responsibilities

Enter vendor invoices, ensuring accurate vendor selection, proper coding to the correct general ledger account and class/division, and attach all required supporting documentation prior to submission.
Ensures invoices are eligible for payment and payments are processed accurately and in a timely manner in accordance with company approval workflows.
High volume invoice processing, up to 5,000 invoices a month and reviewing around 2,000 credit card transactions a month.
Analyzes expenses and supporting documentation for completeness and compliance with company policy.
Monitors payables-related email inboxes and vendor communications to address questions and resolve discrepancies in a timely manner.
Reviews A/P coding and documentation for completeness and accuracy before submitting bills into the approval workflow.
Reconciles accounts payable subledger to the general ledger and assists with month-end close procedure
Reconciles accounts payable total and general ledger with other applicable records (e.g., subsidiary vendors’ ledger).
Ensures proper recordkeeping of purchases for use in tax preparation and periodic audits.
Ensures employer identification numbers or Social Security numbers are collected from vendors to support annual 1099 preparation and compliance.
Performs other related duties as assigned